Illinois Public Higher Education Procurement Bulletin

Compliance with Public Act 095-0971

Vendor Registration with State Board of Elections

Vendors Already Registered - Prior to August 1, 2009

If you have registered by mail or e-mail prior to August 1, 2009: you must re-register online by September 30, 2009 at the State Board of Elections website: https://BEREP.elections.il.gov

New Vendors/Vendors Not Yet Registered

If your company has not already reviewed Public Act 095-0971 we strongly recommend that you do so immediately. Failure to comply with the requirements of the Act will impact your ability to continue to do business with any of the state universities, which include Chicago State University, Eastern Illinois University, Governors State University, Illinois State University, Northeastern Illinois University, Northern Illinois University, Southern Illinois University, University of Illinois, and Western Illinois University.

The act is available at http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=095-0971.
The act was amended by P.A. 095-1038 effective March 11, 2009, and the amendment is available at http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=095-1038.

If you need to register with the State Board of Elections, please visit its website for specific information on the registration process: https://BEREP.elections.il.gov.

Critical Requirements

Listed below are some of the critical requirements of the Act, which apply to all types of vendors except for not-for-profit organizations and governmental entities. There are no exceptions for out-of-state or non-U.S. vendors.

If either of these conditions apply:

  1. You are submitting a bid or proposal exceeding $50,000 on any state university procurement solicitation,

  2. Or
  3. The bid or proposal you are submitting is less than $50,000 but the annual total value of all of your contracts and offers with all State agencies (including all current State contracts, the bid or proposal you are submitting, any other pending offers, and offers you previously submitted this year where you were not awarded a contract) exceeds $50,000,

You must take both of the following actions:

  1. Obtain a certificate of registration from the Illinois State Board of Elections.

  2. And
  3. Include a copy of the registration certificate with your bid or proposal.

If a bid or proposal from a vendor who is required to register with the Board of Elections is not accompanied by a copy of the registration certificate, the bid or proposal cannot be accepted by the state university. There is no grace period allowing for registration with the Board of Elections after bid opening.

Specific information on how to submit the registration certificate with a bid or proposal will be provided in each solicitation issued by a state university.