CPO Office for Higher Education
Request for Proposal: Vendor Portal
Renewal entered into with:Vendor: AskReply, Inc. dba B2Gnow
Amount: $154,000
Renewal: 3 of 7, 7/1/2018 through 6/30/2019
Pricing Changes:
Renewal pricing increase is in accordance with the predetermined renewal schedule identified in Section 2.6 of the contract.
Service/Product Changes:
None
Potential Future Renewals:
$646,000
Comments: The agency is executing renewal 3 of 7 which authorizes on-going hosting, licensing, maintenance, support and help desk services. This contract contained a 21% BEP goal which is being fulfilled by subcontract AAR and Associates, Ltd. who will be utilized for technical support and help desk services for $32,340. The CPOs have also included an additional amount up to $10,000 for customization as defined by the CPOs, if necessary, during the initial term or any renewal period. The cost for services is estimated at $150 per hour and will be executed in a written amendment to the contract. Notice of this renewal was also published on the General Services Procurement Bulletin and is being published here for transparency.
The State Purchasing Officer for this procurement is now Shirley Webb.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal entered into with:Vendor: AskReply, Inc. dba B2Gnow
Amount: $151,000
Renewal: 2 of 7, 7/1/2017 through 6/30/2018
Pricing Changes:
Renewal pricing increase is in accordance with the predetermined renewal schedule identified in Section 2.6 of the contract.
Service/Product Changes:
None
Potential Future Renewals:
$800,000
Comments: The agency is executing renewal 2 of 7 which authorizes on-going hosting, licensing, maintenance, support and help desk services. The CPOs have also included an additional amount up to $10,000 for customization as defined by the CPOs, if necessary, during the initial term or any renewal period. The cost for services is estimated at $150 per hour and will be executed in a written amendment to the contract. Notice of this renewal was also published on the General Services Procurement Bulletin and is being published here for transparency.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal entered into with:Vendor: AskReply, Inc. dba B2Gnow
Amount: $148,000
Renewal: 1st of 7, 7/1/2016 through 6/30/2017
Pricing Changes:
none
Service/Product Changes:
none
Potential Future Renewals:
$951,000
Comments: The agency is executing renewal 1 of 7 which authorizes on-going hosting, licensing, maintenance, support and help desk services.
The CPOs have also included an additional amount up to $10,000 for customization as defined by the CPOs, if necessary, during the initial term or any renewal period. The cost for services is estimated at $150 per hour and will be executed in a written amendment to the contract.
Notice of this renewal was also published on the General Services Procurement Bulletin and is being published here for transparency.
The State Purchasing Officer for this procurement is now Shirley Webb.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Awarded to:Vendor: AskReply, Inc. dba B2Gnow, Phoenix, AZ
Amount: An estimated $475,000
Terms:
An estimated start date of 6/28/2013 through 6/30/2016
Renewals:
7 one-year
Potential Future Renewals:
$1,099,000
1
Comments:
This notice of award is being issued as the State's intent to enter into a contract for development of a Vendor Portal with the most responsive, responsible offeror determined by utilization of the process set forth in the solicitation.
The CPO's Office received six proposals. Each proposal was evaluated in accordance with the evaluation and other criteria that were stated in the solicitation. Four offerors were deemed non-responsive. Two offerors attained the minimum 500 points and qualified for demonstrations and price evaluation. The vendor with the highest points also had the lowest cost. The unsuccessful, responsive bidder was ExeVision, LLC.
The three year initial term is $475,000. The hosting cost for all seven renewal terms is $1,099,000. The CPO's have also included an amount up to $10,000 for customization as defined by the CPOs, if necessary, during the initial term or any renewal period. The cost for services is estimated at $150 per hour and will be executed in a written amendment to the contract.
The BEP goal was 21%.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Addendum #5 includes solicitation modifications. Two mandatory requirements have been added.
The Due Date is being extended to April 18, 2013, at 10:00 AM.
Attached is Addendum #4. The addendum includes solicitation modifications and a final question and answer.
Addendum #3 contains additional vendor questions received regarding the Vendor Portal RFP along with responses to each.
This Vendor Portal RFP issued by the Chief Procurement Office should not be confused with the Vendor Portal RFI issued by the University of Illinois at Urbana-Champaign that was published under reference #1KSP1344.
These are two separate solicitations and vendors are reminded to submit responses to the correct address.
Attached is Addendum #2. The Addendum includes solicitation modifications, questions and answers, the attendance sheet for the Vendor Portal Conference that was held on March 26, 2013, and the Executive Summary regarding the Vendor Portal Study.
Proposals are due on April 11, 2013. The qualifying vendors will be contacted on April 24, 2013, to provide demonstrations on April 30 or May 1. The schedule is tentative.
Addendum 1 contains questions received from vendors along with responses. Additional questions and answers will be published after the vendor conference.
First published Tuesday, March 19, 2013
Sealed proposals will be accepted at the address below until 10:00 AM, Thursday April 18, 2013:
522 Stratton Office Building
401 S. Spring St.
Springfield, IL 62706
The CPO Office is seeking proposals for a web based hosted solution to create a Vendor Portal (VP) to serve as the primary location for the entering, organizing, and reviewing of vendor information. The VP will allow prospective vendors to provide certifications, disclosures, registrations, and other documentation needed to do business with a State agency or university in advance of any particular procurement. The State will use information submitted through the VP to prequalify vendors in advance of submitting bids and offers for contracts. Upon satisfactory enrollment in the VP, vendors will be emailed a registration number identifying the time and date of their prequalification. Please refer to the attached Request for Proposal for detailed information, etc.
There will be a vendor conference held on March 26, 2013 at 1:00 p.m. at the Capital City Training Center, Lower Level, 130 W. Mason Street, Springfield, IL. All questions and answers will be published as an addendum to the solicitation.
For additional information, contact:
Shirley Webb
State Purchasing Officer - Shirley Webb
There is a BEP goal for this procurement. See solicitation documentation for details.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.
