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Public Higher Education Bulletin

Chicago State University
SoleSource #SS1808ITD
Announcement of a Sole Source Purchase
Award Info Published Monday July 23, 2018
Awarded to:
Vendor: Ellucian Company L.P., Malvern, PA
Amount: $2,761,425
An estimated start date of 4/25/2018 through 7/31/2021, 39 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday April 24, 2018
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, April 10, 2018
The University awarded a contract for Banner Maintenance w/ Ellucian Go and Automic to Ellucian Company L.P., Malvern, PA, for $2,761,425.
New Ellucian Go and Automic Banner Modules along with Maintenance for Ellucian Advance and Ellucian Banner Baseline ERP Software.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. The software is proprietary to Ellucian and, therefore, no other vendor has the rights to, or access to, the source code. Therefore, no other vendor is able to provide support and maintenance of the software. Ellucian does not have re-sellers/distributors. Chicago State University has a $10 Million investment in Ellucian products and services. It would not be cost effective for Chicago State University to change providers for these products and services. There is only one provider for Ellucian Maintenance Services, Ellucian Corporation.

For additional information, contact:
Eric Cotton
9501 S King Drive
ADM 129
IL, 60628
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

April 25, 2018
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Margaret van Dijk
Phone:(217) 720-0293
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
April 20, 2018
Register with:
Margaret van Dijk
Phone:(217) 720-0293

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • SS1808ITDEllucian.pdf (727 KB)
Sole Source Justification Part 2
  • SS1808ITDPt2.pdf (43 KB)