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Public Higher Education Bulletin

 
Eastern Illinois University
RFP #BD013813

Request for Proposal: Legal Services

Renewal Info
Published Wednesday June 23, 2021
Renewal entered into with:
Vendor: Heyl, Royster, Voelker & Allen
Amount: An estimated $500,000
Renewal: 4th of 4, 7/1/2021 through 6/30/2023
Pricing Changes: 
none
Service/Product Changes: 
none
Potential Future Renewals: None
Comments: Heyl Royster has added a BEP commitment to this contract, and has issued a Letter of Intent to Law Offices of Jacqueline Lentini, LLC. Based on the prior two years billings, the value of the contract to be performed by BEP certified vendors is at least 20%, That percentage may decrease if EIU experiences a significant amount of litigation brought against it.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday January 29, 2019
Renewal entered into with:
Vendor: Heyl, Royster, Voelker & Allen
Amount: An estimated $500,000
Renewal: 3rd of 4, 7/1/2019 through 6/30/2021
Pricing Changes: 
Hourly rates have increased as follows: Partners from $275.00 to $302.00; Associates from $242.00 to $266.00; Paralegals from $121.00 to $133.00
Service/Product Changes: 
None
Potential Future Renewals: $500,000
Comments: Potential Future Renewals: July 1, 2021 through June 30, 2023 $500,000
The buyer for this procurement is now Susan Propst , (217) 581-5998.
The State Purchasing Officer for this procurement is now Constance Ratliff.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday May 23, 2017
Renewal entered into with:
Vendor: Heyl, Royster, Voelker & Allen
Amount: An estimated $1,000,000
Renewal: 2nd of 4, 7/1/2017 through 6/30/2019
Pricing Changes: 
Hourly rates have increased as follows: Partners from $250.00 to $275.00; Associates from $220.00 to $242.00; Paralegals from $110.00 to $121.00
Service/Product Changes: 
None
Potential Future Renewals: $2,000,000
Comments: Potential Future Renewals: July 1, 2019 through June 30, 2021 $1,000,000; July 1, 2021 through June 30, 2023 $1,000,000
The buyer for this procurement is now Susan Propst , (217) 581-5998.
The State Purchasing Officer for this procurement is now Constance Ratliff.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Wednesday May 10, 2017
Vendor: Heyl, Royster, Voelker & Allen
Change Order Amount: $800,000
This is an increase over the first published amount as it is anticipated that the total value of the contract will exceed the original amount.

The buyer for this procurement is now Susan Propst , (217) 581-5998.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday May 18, 2015
Renewal entered into with:
Vendor: Heyl, Royster, Voelker & Allen
Amount: An estimated $200,000
Renewal: 1st of 4, 7/1/2015 through 6/30/2017
Pricing Changes: 
Hourly rates have increased as follows: Partners from $230.00 to $250.00; Associates from $200.00 to $220.00; Paralegals from $100.00 to $110.00; Nurse Paralegals from $100.00 to $110.00; Clerks $75.00 to $82.00
Service/Product Changes: 
None
Potential Future Renewals: $600,000
Comments: Potential Future Renewals: July 1, 2017 through June 30, 2019 $200,000; July 1, 2019 through June 30, 2021 $200,000; July 1, 2021 through June 30, 2023 $200,000
The State Purchasing Officer for this procurement is now Tom Sestak.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Monday June 24, 2013

Heyl, Royster, Voelker & AllenPeoria, IL

  • Amount: An estimated $500,000
  • Terms: An estimated start date of 7/1/2013 through 6/30/2015
  • Renewals: 4 two-year
  • Potential Future Renewals: $2,000,000

Unsuccessful respondents (8)

Buyer for this procurement: Jennifer Spracklen, (217) 581-7065

State purchasing officer for this procurement: Tom Sestak

Comments:
Potential Future Renewals: July 1, 2015 through June 30, 2017 $500,000; July 1, 2017 through June 30, 2019 $500,000; July 1, 2019 through June 30, 2021 $500,000; July 1, 2021 through June 30, 2023 $500,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday May 10, 2013
This amendment consists of questions submitted and their corresponding answers. The due date shall remain the same at May 16, 2013.
First published Wednesday, April 24, 2013
Sealed proposals will be accepted below until 3:00 PM, Thursday May 16, 2013:
At the following address:
Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920-3099
The University is seeking proposals from qualified law firms to provide legal services on an "as needed" basis for matters that arise in connection with the University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jennifer Spracklen
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920-3099
Phone: (217) 581-7065
FAX: (217) 581-6015
Purchasing Website
State Purchasing Officer - Tom Sestak
Submit 4 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • BD013813.pdf (404 KB)
  • BD013813Amendment1.pdf (16 KB)
Waiver Document
  • FY20HeylRoysterBEPRenewalWaiver.pdf (48 KB)
Conflict of Interest Document
  • BD013813COIFY18.pdf (134 KB)
  • BD013813ConflictofInterest.pdf (534 KB)
  • BD013813ConflictofInterestFY16.pdf (495 KB)
  • FY20HeylRoysterCOI.pdf (228 KB)
  • SignedCOIFY22.pdf (198 KB)
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