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Public Higher Education Bulletin

Eastern Illinois University
Bid #BH023007

Invitation for Bid: First Class Pre-Sort of U.S. Mail Services

Award Info Published Wednesday March 10, 2021

Bear Mail Company d/b/a Commercial Mail ServicesDecatur, IL

  • Amount: An estimated $30,000
$15,000 per year for Initial Term
  • Terms: An estimated start date of 7/1/2021 through 6/30/2023
  • Renewals: 4 two-year
  • Potential Future Renewals: $132,490

Unsuccessful respondents (1)



2 total

1 successful respondent

1 unsuccessful respondent

1 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Deb Smith, (217) 581-5599

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Monday March 1, 2021
Addendum 4 has been added to the Bulletin. Sign and submit it with the bid documents.
This notice has been modified
Published Wednesday February 24, 2021
The Bid Opening Date has been changed to March 5, 2021.
This notice has been modified
Published Friday February 19, 2021
Due to conflicting information the Bid Due Date has been extended to February 26, 2021.
This notice has been modified
Published Tuesday February 16, 2021
Pre-Bid Sign In Sheet and Addendum 1 have been attached. Sign and return Addendum 1 with bid documents.
First published Monday, January 25, 2021
Sealed bids will be accepted below until 2:00 PM, Friday March 5, 2021:
At the following address:
Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920-3099
The Board of Trustees of Eastern Illinois University is accepting bids on First Class Pre-Sort for the U.S. Mail per the enclosed specifications. The Vendor shall provide pickup, processing and delivery to the United States Postal Service for first class letter mail pieces generated by the University qualifying for presort discounts, per the conditions contained within these bid documents and specifications.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Deb Smith
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920
Phone: (217) 581-5599
FAX: (217) 581-6015
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • Addendum1BH023007.docx (21 KB)
  • Addendum2BH023007.docx (17 KB)
  • Addendum3BH023007.docx (18 KB)
  • Addendum4BH023007.docx (19 KB)
  • BH023007FirstClassPre-SortMailIFB.docx (139 KB)
Other Public Documents
  • BH023007Pre-BidConferenceSign-InSheet.pdf (511 KB)
Waiver Document
  • BH023007Pre-SortMailBEPWaiver.pdf (200 KB)
Bid Tabulation
  • BH023007BidTab.pdf (367 KB)