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Public Higher Education Bulletin

 
Eastern Illinois University
RFP #BK012131

Request for Proposal: Steam Production & Distribution Chemical Treatment

Renewal Info
Published Monday February 24, 2020
Renewal entered into with:
Vendor: Nalco Company
Amount: An estimated $87,300
Renewal: 6 & 7 of 7, 7/1/2020 through 6/30/2022
Pricing Changes: 
Up to 3%
Service/Product Changes: 
None
Potential Future Renewals: None
The buyer for this procurement is now Deb Smith, (217) 581-5599.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday February 4, 2020
Vendor: Nalco Company
Change Order Amount: $0

Company name changed from Nalco Company to Nalco Company LLC effective February 1, 2020.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday January 22, 2019
Renewal entered into with:
Vendor: Nalco Company
Amount: An estimated $41,000
Renewal: 5th of 7, 7/1/2019 through 6/30/2020
Pricing Changes: 
Up to 3%
Service/Product Changes: 
None
Potential Future Renewals: $87,300
Comments: FY21 $42,800 FY22 $44,500
The buyer for this procurement is now Deb Smith, (217) 581-5599.
The State Purchasing Officer for this procurement is now Constance Ratliff.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 22, 2018
Renewal entered into with:
Vendor: Nalco Company
Amount: An estimated $38,000
Renewal: 4th of 7, 7/1/2018 through 6/30/2019
Pricing Changes: 
2%
Service/Product Changes: 
None
Potential Future Renewals: $128,300
Comments: FY20 $41,000
FY21 $42,800
FY22 $44,500
The buyer for this procurement is now Danielle Green, (217) 581-5599.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday February 14, 2017
Renewal entered into with:
Vendor: Nalco Company
Amount: An estimated $38,000
Renewal: 3rd of 7, 7/1/2017 through 6/30/2018
Pricing Changes: 
3.5%
Service/Product Changes: 
None
Potential Future Renewals: $167,800
Comments:
FY19 $39,500
FY20 $41,000
FY21 $42,800
FY22 $44,500
The buyer for this procurement is now Danielle Green, (217) 581-5599.
The State Purchasing Officer for this procurement is now Constance Ratliff.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday May 12, 2016
Renewal entered into with:
Vendor: Nalco Company
Amount: An amount not to exceed $38,000
Renewal: 2nd of 7, 7/1/2016 through 6/30/2017
Pricing Changes: 
3.5% Increase
Service/Product Changes: 
None
Potential Future Renewals: $200,000
The buyer for this procurement is now Danielle Green, (217) 581-5599.
The State Purchasing Officer for this procurement is now Tom Sestak.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday May 20, 2015
Renewal entered into with:
Vendor: Nalco Company
Amount: An estimated $38,000
Renewal: 1st of 7, 7/1/2015 through 6/30/2016
Pricing Changes: 
3%
Service/Product Changes: 
None
Potential Future Renewals: $240,000
The buyer for this procurement is now Danielle Green, (217) 581-5599.
The State Purchasing Officer for this procurement is now Tom Sestak.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Monday March 24, 2014
Vendor: Nalco Company
Change Order Amount: $70,000

This change order revises the original estimated contract amount for the initial term of the contract July 1, 2012 through June 30, 2015 from $60,000 to $130,000. The increase is a result of using more chemicals than originally estimated during the initial term of the contract. The Renewable Energy Center (REC) has experienced operational issues with the new tunnel and boilers. These operational issues have resulted in not returning high pressure condensate and steam venting from the Renewable Energy Center (REC) as anticipated thus resulting in additional chemical loss and increased chemical usage. Additionally, the REC is not running its Reverse Osmosis skid due to the high cost of operating the skid which also contributes to the increased chemical usage. REC management and staff are currently reviewing these operational issues to determine the cause and a possible solution. This is an increase in quantity only, the Vendors unit cost for chemical treatment remains unchanged. The University has determined that the current vendor is best suited to meet the immediate needs of the University’s REC.
The buyer for this procurement is now Danielle Green, (217) 581-5599.
The State Purchasing Officer for this procurement is now Tom Sestak.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday June 13, 2012
Awarded to:
Vendor: Nalco Company, Naperville, IL
Amount: An estimated $60,000
Terms:
An estimated start date of 7/1/2012 through 6/30/2015
Renewals:
7 one-year
Potential Future Renewals: $164,284.53
Number of Unsuccessful, Responsive Respondents: 3
Comments:
Unsuccessful Vendors: US Water, St. Michael, MN; ChemTreat, Inc. Glen Allen, VA; GE Betz, Inc. Trevose, PA. Tom Sestak is the State Purchasing Officer for Eastern Illinois University.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday May 8, 2012
Amendment 3 consists of the Charleston Water Analysis in relation to this RFP.
This notice has been modified
Published Tuesday May 8, 2012
Amendment 2 consists of: BK012131Amendment2, BK012131Amendment2a, BK012131Amendment2b, BK012131Amendment2c, BK012131Amendment2d, BK012131Amendment2e, BK012131Amendment2f, BK012131Amendment2g, BK012131Amendment2h, and BK012131Amendment2i.
First published Friday, April 20, 2012
Sealed proposals will be accepted below until 3:00 PM, Tuesday May 15, 2012:
At the following address:
Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920-3099
A Mandatory pre-proposal meeting shall be held at the Renewable Energy Center located at 2110 18th Street, Charleston, IL 61920 on Thursday, May 3, 2012 at 9:00 a.m. where there will be a walk-through of the steam production system at this time.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kay McElwee
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920-3099
Phone: (217) 581-5313
FAX: (217) 581-6015
Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • BK012131.pdf (435 KB)
  • BK012131amendment1.pdf (15 KB)
  • BK012131amendment2.pdf (63 KB)
  • BK012131Amendment2a.pdf (12 MB)
  • BK012131Amendment2b.pdf (2 MB)
  • BK012131Amendment2c.pdf (4 MB)
  • BK012131Amendment2d.pdf (71 KB)
  • BK012131Amendment2e.pdf (11 MB)
  • BK012131Amendment2f.pdf (5 MB)
  • BK012131Amendment2g.pdf (18 MB)
  • BK012131Amendment2h.pdf (7 MB)
  • BK012131Amendment2i.pdf (3 MB)
  • BK012131amendment3.pdf (1 MB)
Waiver Document
  • NalcoBEPWaiverFY20.pdf (38 KB)
  • NalcoBEPWaiverFY21-22.pdf (1015 KB)