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Public Higher Education Bulletin

Eastern Illinois University
Bid #BM022470

Invitation for Bid: Veeam Availability Suite Universal License

Award Info Published Tuesday June 16, 2020
Awarded to:
Vendor: Matrix Systems Group, Springfield, IL
Amount: $149,222.72
An estimated start date of 7/1/2020 through 6/30/2025
Number of unsuccessful, responsive bidders: 1
Matrix Systems Group Inc, Springfield IL, Bid $149,222.72, Matrix is a BEP certified vendor winner; ACP CreativeIT, Buffalo Grove IL, Bid $156,434.69, 20 Goal with PBM Group, LLC, Elgin IL; Three bids received non-responsive: Crayon Software Experts LLC, Dallas TX, $168,544.96, no BEP utilization plan and no disclosures; Dyanmic Interactive Business System, Naperville IL, $198,288.00, no BEP utilization plan; Connection Public Sector Solutions, Merrimack NH, $166,107.20, no BEP utilization plan.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday May 20, 2020
The public bid opening will be held via teleconference at 2:00 PM on May 20, 2020. Please call 217-581-5900 to participate in the bid opening. The E-Bid opening will be recorded and posted to EIU's Procurement website with 48 hours of the bid opening. (
This notice has been modified
Published Thursday May 14, 2020
Information from teleconference held 5/13/2020. This amendment must be submitted with your bid.
This notice has been modified
Published Tuesday May 5, 2020
CORRECTED; Item SKU and allowance of sub-contractors.
First published Friday, May 1, 2020
Sealed bids will be accepted below until 2:00 PM, Wednesday May 20, 2020:
At the following address:
Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920-3099
via Electronic Bidding
Veeam Availability Suite Universal License for 5 years

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Connie Downey
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920-3099
Phone: (217) 581-7747
FAX: (217) 581-6015
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • BM022470.pdf (884 KB)
Other Public Documents
  • BM022470Amend1.pdf (7 KB)
  • BM022470Amend2.pdf (232 KB)
  • BM022470Amend3.pdf (55 KB)
  • BM022470BidTab.pdf (781 KB)