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Public Higher Education Bulletin

Eastern Illinois University
Bid #FR025727

Invitation for Bid: Security CCTV Cameras

Award Info
Published Thursday August 26, 2004
Awarded to:
Vendor:  D.M. Mattson, Inc., McLean, IL
Amount:  $29,055
Terms:   One-time transaction
Number of Unsuccessful, Responsive Bidders: 6
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday June 25, 2004
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday July 13, 2004:
Purchasing Department
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920-3099

for Carman Hall security CCTV cameras. The scope of work shall consist of installation and set-up of CCTV cameras and power supplies with associated head end equipment and monitors in the existing high rise housing building Carman Hall.

A pre-bid conference will be scheduled at the Facilities Planning & Management conference room on July 7, 2004 at 10:00 a.m. A walk-thru of Carman Hall shall follow.

Drawings and specifications on file for reference at the following location: Eastern Illinois University Facilities Planning and Management Office.

Drawings and specifications for this project may be obtained from: Purchasing Office 1135 Old Main, Eastern Illinois University c/o Kay McElwee. Plans may be obtained from Kay at 217-581-7268. A $50 bid deposit is required and is refundable based upon an actual bid being received for this project.

Technical questions regarding this project may be directed to Don Richhart III at KJWW PC, 309-788-0673, Fax 309-786-5967.

Project Completion: It is the Housing Office's preference to have all of the new cameras installed by August 16, 2004. The system can be made operational after this date. The project shall be substantially complete by September 30, 2004.

All bids from contracts must be on the Bid Proposal Form included in the Project Manual. Bidders must submit their bids in accordance with the bidding instructions in Section 00100. The entire Bid Form must be completed in order to be considered.

Bid security in a dollar amount equal to five percent of the bid submitted must accompany each bid in accordance with the Instructions to Bidders. Each bidder must have completed the qualification requirements in accordance with the Instructions to Bidders. Statutory Bonds for performance of the contract and for payment of mechanics and materials will be required in an amount equal to 100 percent of the accepted bid.

Bids will be held good and may not be withdrawn for a period of 60 calendar days from the date of receipt.

All contractors must pay employees involved with construction on this project not less than the prevailing wage rate.

Eastern Illinois University specifically reserves the right to reject any or all bids and to waive any informalities in the bidding and to accept bids which, in its judgment, will be for its own best interest.

Bidders are advised approximately thirty to sixty days may elapse between the vendor's submission of bill and the payment of such bill.

The University reserves the right to accept or reject any and all bids or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid/RFP documents. Bidding documents may be obtained by contacting the Purchasing Office. Illinois Department of Human Rights (IDHR) eligibility number is required on all bid proposals.

(Submitted by Jeff Cooley, State Purchasing Officer.)

For additional information, contact:
Kay McElwee
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920-3099
Phone: (217) 581-7268
FAX: (217) 581-6015

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