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Public Higher Education Bulletin

Eastern Illinois University
RFP #JDR-1923
Request for Proposal: Athletic Charter Bus Services
Award Info Published Wednesday June 27, 2018
Awarded to:
Vendor: Bales Unlimited Inc, Shumway, IL
Amount: An estimated $1,500,000
An estimated start date of 7/1/2018 through 6/30/2023
1 three-year, then 1 two-year
Potential Future Renewals: $1,500,000
Number of Unsuccessful, Responsive Respondents: 2
Total number of vendors who responded: 3 Name of vendors: Cavallo Bus Lines and Fellowship Fleet, LLC Bid amount: $221,058 and $250,850, respectively No vendor will be utilizing any BEP vendors.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday May 23, 2018
Please see the addendum. The bid opening date will stay the same on 5/30/18 2:00 PM.
First published Monday, May 14, 2018
Sealed proposals will be accepted at the address below until 2:00 PM, Wednesday May 30, 2018:

Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920

The Board of Trustees of Eastern Illinois University requests proposals from responsible vendors to meet its athletic transportation needs. If you are interested and able to meet these requirements, the University appreciates and welcomes a response. There will be a pre-bid conference call on 5/17/18 at 10:00am CST. More details are located in the RFP. Responses are due no later than 5/30/18 at 2:00pm CST.

For additional information, contact:
Justin Richardson
Phone: (217) 581-7745
FAX: (217) 581-6015
State Purchasing Officer - Constance Ratliff
Submit 4 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. There is no BEP goal for this procurement. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • JDR-1923.docx (106 KB)
  • JDR-1923Addendum.doc (33 KB)
Other Public Documents
  • JDR-1923BidTabulation.pdf (39 KB)