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Public Higher Education Bulletin

Governors State University
Request for Proposal: Campus Card & Transaction System
Award InfoPublished Friday May 17, 2013
Awarded to:
Vendor: ColorID LLC, Cornelius, NC
Amount: An estimated $198,471
An estimated start date of 6/1/2013 through 6/30/2019
Number of Unsuccessful, Responsive Respondents: 3
The awarded firm has earned the highest quantity of evaluation points and has the lowest cost.

One firm was deemed non-responsive by the SPO due to lack of authorization to do business in the State of Illinois, via the Secretary of State.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday, February 22, 2013
Sealed proposals will be accepted at the address below until 2:00 PM, Thursday March 28, 2013:

One University Parkway
University Park, IL 60484

Governors State University (GSU) is requesting qualified vendors to submit proposals for project management and implementation of a single and centrally managed online one-card Campus Wide ID Card and Transaction System designed for ease of use and minimal system maintenance that will provide access to products, services, and activities. This card system should integrate with a variety of existing GSU systems including but not limited to its door access system (Honeywell), ERP system (Datatel/Colleague), library transaction (Voyager), pay-for-printing (PaperCut), cafeteria, vending, bookstore and housing solutions. The proposed one-card system must work over GSU’s existing wired and wireless network infrastructure. Additional requirements are itemized in the specification documents.

This is a new specification, vendors are to review all requirements.

There is no BEP goal established for this RFP.
GSU will hold a non-mandatory pre-proposal conference to familiarize vendors with the project, and respond to questions. All vendors are encouraged to attend. The meeting minutes of the pre-proposal conference will be posted as an amendment for all to review. To register, for this meeting call Sue at 708-235-7445. No teleconferencing options are available, if a firm is not available to participate on campus.

For additional information, contact:
Tracy Sullivan
Phone: (708) 534-4990 Ext: 3018
FAX: (708) 235-3970
State Purchasing Officer - Lee Saulter
Submit 10 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • D1306TMS.pdf (2 MB)
  • D1306TMSAmendment1.pdf (127 KB)
  • D1306TMSAmendment2.pdf (507 KB)
  • D1306TMSAmendment3.pdf (56 KB)
  • D1306TMSAmendment4.pdf (1 MB)
  • D1306TMSAmendment5.pdf (55 KB)
  • D1306TMSAmendment6.pdf (210 KB)
Public Opening Documents
  • D1306TMStally.pdf (95 KB)