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Public Higher Education Bulletin

 
Governors State University
RFP #D1601TMS

Request for Proposal: Document Imaging Software Solution

Renewal Info
Published Friday June 24, 2022
Renewal entered into with:
Vendor: Lexmark Enterprise Software LLC
Amount: An amount not to exceed $152,322
Renewal: 2nd of 2, 7/1/2022 through 6/30/2025
Pricing Changes: 
none
Service/Product Changes: 
none
Potential Future Renewals: None
Comments: vendor name changed to Hyland LLC of Olathe, KS as posted in 2019 below.

This renewal is subject to the approval of the University's Board of Trustees.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Eleanor Curcuro.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 25, 2019
Renewal entered into with:
Vendor: Lexmark Enterprise Software LLC
Amount: An amount not to exceed $160,064.40
Renewal: 1st of 2, 7/1/2019 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $320,128.80
Comments: NOTE: During the initial contract period, Hyland Software, Inc. and its affiliates acquired the Perceptive software business of Lexmark International, Inc. which licensed software to customers through Lexmark Enterprise Software, LLC. The entity Lexmark Enterprise Software, LLC changed its name to Hyland LLC in February 2018.
The State Purchasing Officer for this procurement is now Nicole Krneta Rogers.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Monday June 27, 2016

Lexmark Enterprise Software LLCLenexa, KS

  • Amount: An amount not to exceed $660,190
  • Terms: An estimated start date of 7/1/2016 through 6/30/2019
  • Renewals: 2 three-year
  • Potential Future Renewals: $261,330

Unsuccessful respondents (1)

Buyer for this procurement: Tracy Sullivan, (708) 534-4990 Ext: 3018

State purchasing officer for this procurement: Pamela Amoako

Comments:
This award is approved by the GSU Board of Trustees.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

First published Friday, November 13, 2015
Sealed proposals will be accepted below until 2:00 PM, Wednesday December 9, 2015:
At the following address:
Procurement
One University Parkway
University Park, IL 60484
The Proposal should include a solution for document imaging including implementation, maintenance, software and training. The primary goal of this RFP is to find a vendor that can provide a scanning solution for processing multiple documents submitted through the university student application process that will seamlessly integrate with the University's ERP system, Ellucian Colleague.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Tracy Sullivan
Procurement
One University Parkway
University Park, il 60484
Phone: (708) 534-4990 Ext: 3018
FAX: (708) 235-3970
State Purchasing Officer - Pamela Amoako
Submit 4 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • D1601TMS.pdf (1 MB)
  • D1601TMSAmendment1.pdf (278 KB)
  • D1601TMSAmendment2.pdf (231 KB)
  • TallyD1601TMS.pdf (99 KB)
Waiver Document
  • RenewalBEPWaiverHylandLLC.pdf (226 KB)