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Public Higher Education Bulletin

 
Illinois Math and Science Academy
RFP #IMSA14003
Request for Proposal: Externally Hosted Enrollment & Event Mgmt System
Award InfoPublished Tuesday June 25, 2013
Awarded to:
Vendor: Hobsons, Cincinnati, OH
Amount: $55,500
Terms:
An estimated start date of 7/1/2013 through 6/30/2014
Renewals:
8 one-year
Potential Future Renewals: $334,871
Number of Unsuccessful, Responsive Respondents: 1
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday May 8, 2013
IMSA14003Addendum4 is issued to further define the original Request for Proposal (RFP) package for the above-referenced project, as issued on April 24, 2013, and is now considered a part thereof. Included in this addendum are vendor questions received via e-mail and the State's response to those questions. Questions with similar content were aggregated and responded to collectively. Bidders are to acknowledge this addendum by signing and including the signed copy in your bid response.
This notice has been modified
Published Tuesday May 7, 2013
IMSA14003Addendum3 is issued to further define the original Request for Proposal (RFP) package for the above-referenced project, as issued on April 24, 2013, and is now considered a part thereof. Included in this addendum are vendor questions received via e-mail and the State's response to those questions. Questions with similar content were aggregated and responded to collectively. Bidders are to acknowledge this addendum by signing and including the signed copy in your bid response.
This notice has been modified
Published Monday May 6, 2013
IMSA14003Addendum2 is attached providing details of pre-bid vendor teleconference meeting on Wednesday, May 1, 2013 at 12:30 p.m. DST. This addendum is issued to further define the original Request for Proposal (RFP) package for the above-referenced project, as issued on April 24, 2013, and is now considered a part thereof. Bidders are to acknowledge this addendum by signing and including the signed copy in your bid response.
This notice has been modified
Published Thursday April 25, 2013
IMSA14003Addendum1 attached along with IMSA14003-Revised Solicitation Document. Please use solicitation IMSA14003-Revised which is a non-password protected PDF which will allow text copying. DO NOT USE solicitation IMSA14003 which is a password protected PDF document which prevents vendor from text copying. This addendum is issued to further define the original Request for Proposals (RFP) package for the above-referenced project, as issued on April 24, 2013, and is now considered a part thereof. Bidders are to acknowledge this addendum by signing and including the signed copy in your bid response.
First published Wednesday, April 24, 2013
Sealed proposals will be accepted at the address below until 2:00 PM, Monday May 13, 2013:

Attn: Fiscal Office
1500 Sullivan Road
Aurora, IL 60506-1000

The Illinois Mathematics and Science Academy (IMSA) requires a Web-based, externally hosted enrollment and registration management system for live and or web-based social/marketing/education events. This includes functions of student/parent inquiries, filling out online applications, collecting test results and teacher recommendations, credit card fee collection, camp capacity management and advertising. In addition, support for fee payment processes to include billing, payment posting, account maintenance, customer contact management and email communications to customers.
This bid is an individual Request for Proposal and is its own solicitation independent of any previous solicitations. A non-mandatory, pre-bid meeting will be conducted via teleconference on Wednesday May 1, 2013 Time: 12:30 PM CDT. See solicitation for further details. While this teleconference is not mandatory, it is highly advised that you attend if you will be submitting a bid on this project.

For additional information, contact:
Carla Carreno
Phone: (630) 907-5036
FAX: (630) 907-5976
State Purchasing Officer - Lee Saulter
Submit 6 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • IMSA14003-Revised.pdf (826 KB)
  • IMSA14003.pdf (1 MB)
  • IMSA14003Addendum1.pdf (25 KB)
  • IMSA14003Addendum2.pdf (273 KB)
  • IMSA14003Addendum3.pdf (154 KB)
  • IMSA14003Addendum4.pdf (135 KB)