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Public Higher Education Bulletin

 
Illinois Math and Science Academy
RFP #IMSA17000

Request for Proposal: Student Health Care Services

Change Order
Published Tuesday June 30, 2020
Vendor: Copley Memorial Hospital
Change Order Amount: $17,205.84
Shortening the term of Renewal Year 3 to align with fiscal year and eliminating summer camp health services for FY20.

The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 23, 2020
Renewal entered into with:
Vendor: Copley Memorial Hospital
Amount: An estimated $106,000
Renewal: 4th of 4, 7/1/2020 through 6/30/2021
Pricing Changes: 
2.5% price increase over FY20 pricing.
Service/Product Changes: 
None
Potential Future Renewals: None
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 14, 2019
Renewal entered into with:
Vendor: Copley Memorial Hospital
Amount: An estimated $175,366
Renewal: 3rd of 4, 8/1/2019 through 7/31/2020
Pricing Changes: 
3% increase in annual fees per terms of contract.
Service/Product Changes: 
None
Potential Future Renewals: $180,000
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday July 17, 2018
Renewal entered into with:
Vendor: Copley Memorial Hospital
Amount: An amount not to exceed $170,523
Renewal: 2 of 4, 8/1/2018 through 7/31/2019
Pricing Changes: 
2.5% increase per the terms of the contract
Service/Product Changes: 
None
Potential Future Renewals: $342,000
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday July 14, 2017
Renewal entered into with:
Vendor: Copley Memorial Hospital
Amount: $166,395
Renewal: 1st of 4, 8/1/2017 through 7/31/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $559,497

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday May 23, 2016
Awarded to:
Vendor: Copley Memorial Hospital, Aurora, IL
Amount: $166,395
Terms:
An estimated start date of 8/1/2016 through 7/31/2017
Renewals:
4 one-year
Potential Future Renewals: $725,892
Number of Unsuccessful, Responsive Respondents: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday February 29, 2016
This addendum is issued to further define the original Request for Proposal (RFP) package for the above-referenced project, as issued on Thursday February 11, 2016 and is now considered a part thereof. Vendors are instructed to read this entire package before attempting to complete the information required therein.

ADD A SECOND MANDATORY PRE-BID CONFERENCE/SITE VISIT Date: March 7, 2016 Time: 10:30 a.m. Local Time Location: IMSA, 1500 Sullivan Road, Aurora, IL 60506 (East Entrance)

Note: Vendors attending the 1st Mandatory Pre-bid Conference/Site Visit are not required to attend the 2nd Mandatory Pre-Bid Conference/Site Visit.

Note: Pre-registration is encouraged by emailing Carla Carreno at ccarreno@imsa.edu. Offeror should pre-register via email on or before Friday March 4, 2016 at 2:30 p.m. Local Time.

CHANGE -
A.4 Offeror Questions and Agency/University Response: Deadline for questions changes from March 1, 2016 at 2 p.m. Local Time to March 9, 2016 at 2:00 p.m. Local Time.

Questions and Answers from February 23, 2016, 10:30 a.m. mandatory pre-bid conference/site visit attached in Addendum 2.

General Information from February 23, 2016 10:30 a.m. Mandatory Pre-Bid Conference/Site Visit attached in Addendum 2.
This notice has been modified
Published Monday February 22, 2016
This addendum is issued to further define the original Request for Proposal (RFP) package for the above-referenced project, as issued on Thursday February 11, 2016 and is now considered a part thereof. Vendors are instructed to read this entire package before attempting to complete the information required therein.

Addendum 1 is in response to a vendor(s) question.
First published Thursday, February 11, 2016
Sealed proposals will be accepted below until 3:00 PM, Wednesday March 16, 2016:
At the following address:
Attn: Fiscal Office
1500 Sullivan Road
Aurora, IL 60506-1000
IMSA requires a licensed registered professional nurse, with a Type 73 School Nurse Certification, on premises at IMSA Health Services Office for the provision of health care services for a student population of approximately 652 residential students. The licensed registered professional nurse must be on premises for forty (40) hours per week. IMSA also requires an additional part-time licensed registered professional nurse that must be on premises for twenty (20) hours per week. The licensed registered professional nurses must be on premises Monday through Friday, while the students are on campus, from August through the first week of June the following year. IMSA also requires offeror to have a clinic for physician consultation or examination available within a reasonable proximity to the IMSA campus. In addition, IMSA requires a licensed registered nurse must be on premises for up to seven (7) weeks during summer programs, Monday through Friday, between 7:30 a.m. and 12 p.m.

Offeror must maintain, and provide proof of coverage, professional liability insurance in the amount of $2,000,000.00 for the full term of the contract.

This procurement will be contingent on Board of Trustees approval.

IMPORTANT NOTE-- PLEASE READ: This is not the official record of all procurement actions relating to this contract, which was originally awarded through a formal solicitation process advertised on the Illinois Procurement Bulletin, not the Higher Education Bulletin. Only the notices relating to this contract published on or after September 28, 2017 were originally published on this Higher Education Bulletin. Information about the original award of this contract and renewals prior to September 28, 2017, if any, is provided solely to identify the contract that is being renewed. For official information about the original award and any earlier renewals, please refer to the Illinois Procurement Bulletin using solicitation number #22037923.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Carla Carreno
Phone: (630) 907-5036
FAX: (630) 907-5976
State Purchasing Officer - Lee Saulter
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Other Public Documents
  • FY20-CopleyMemorialHospitalChangeOrderJustification.pdf (700 KB)
  • FY20CopleyMemorialHospitalBEPWaiver.docx (257 KB)
  • FY21CopleyMemorialHospitalBEPWaiver.docx (257 KB)