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Public Higher Education Bulletin

 
Illinois Math and Science Academy
Bid #IMSA17003

Invitation for Bid: Maintenance Services-Task Order/Unit Cost Contract

Renewal Info
Published Friday June 12, 2020
Renewal entered into with:
Vendor: Orbis Construction Company, Inc.
Amount: An estimated $10,000
Renewal: 4th of 4, 7/1/2020 through 6/30/2021
Pricing Changes: 
4% increase in pricing or hourly rates.
Service/Product Changes: 
None
Potential Future Renewals: None
The State Purchasing Officer for this procurement is now Lee Saulter.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 3, 2020
Renewal entered into with:
Vendor: T & J Plumbing, Inc.
Amount: An estimated $13,000
Renewal: 4 of 4, 7/1/2020 through 6/30/2021
Pricing Changes: 
4% increase in pricing
Service/Product Changes: 
None
Potential Future Renewals: None
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday June 10, 2019
Renewal entered into with:
Vendor: T & J Plumbing, Inc.
Amount: An estimated $15,000
Section: 17003A
Renewal: 3 of 4, 7/1/2019 through 6/30/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Orbis Construction Company, Inc.
Amount: An estimated $15,000
Section: 17003B
Renewal: 3 of 4, 7/1/2019 through 6/30/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
The buyer for this procurement is now Terry Michels, (630) 907-5036.
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday June 28, 2018
Renewal entered into with:
Vendor: Orbis Construction Company, Inc.
Amount: An estimated $50,000
Renewal: 2 of 4, 7/1/2018 through 6/30/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $100,000
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 15, 2018
Renewal entered into with:
Vendor: T & J Plumbing, Inc.
Amount: An estimated $13,000
Renewal: 2 of 4, 7/1/2018 through 6/30/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $0
Comments: This contract was awarded based on the item by item pricing. These awarded vendors will have the opportunity to bid on individual projects utilizing the unit pricing submitted in this bid.
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday June 19, 2017
Renewal entered into with:
Vendor: T & J Plumbing, Inc.
Amount: $0
Section: Plumbing
Renewal: 1st of 4, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $0
Vendor: Orbis Construction Company, Inc.
Amount: $0
Section: Carpentry
Renewal: 1st of 4, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $0
Comments: This contract will be awarded based on the item by item pricing. These awarded vendors will have the opportunity to bid on individual projects utilizing the unit pricing submitted in this bid.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday June 7, 2016
Awarded to:
Vendor: T & J Plumbing, Inc., Chicago, IL
Amount: $0
Section: Maintenance Plumbing (unsuccessful, responsive bidders: 0)
Terms:
An estimated start date of 7/1/2016 through 6/30/2017
Renewals:
4 one-year
Potential Future Renewals: $0
Vendor: Orbis Construction Company, Inc., McHenry, IL
Amount: $0
Section: Maint. Carpentry (unsuccessful, responsive bidders: 0)
Terms:
An estimated start date of 7/1/2016 through 6/30/2017
Renewals:
4 one-year
Potential Future Renewals: $0
Number of unsuccessful, responsive bidders: 0
Comments:
IMSA requires the provision of Heating, Ventilation, Air Conditioning (HVAC), Electrical, Plumbing, Carpentry and Low Voltage contractual services. An invitation for bid was published on the Illinois Procurement Bulletin Tuesday April 26, 2016. T & J Plumbing Inc. was the lowest bidder for Plumbing contractual services and was awarded the procurement. Orbis Construction Company Inc. was the lowest bidder for Carpentry contractual services and was awarded the procurement.

The vendors are responsive and responsible and meet or exceed specifications.

The HVAC, Electrical and Low Voltage Maintenance Services Task Order/Unit Cost Contract will be re-bid.

This contract will be awarded based on the item by item pricing. These awarded vendors will have the opportunity to bid on individual projects utilizing the unit pricing submitted in this bid.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Tuesday, April 26, 2016
Sealed bids will be accepted below until 3:00 PM, Tuesday May 24, 2016:
At the following address:
Attn: Fiscal Office
1500 Sullivan Road
Aurora, IL 60506
As a teaching and learning laboratory created by the State of Illinois, IMSA enrolls academically talented Illinois students (grades 10-12) in its advanced, residential college preparatory program, and it serves thousands of educators and students in Illinois and beyond through innovative instructional programs that foster imagination and inquiry. IMSA also advances education through research, groundbreaking ventures and strategic partnerships.

The state agency invites bids for the provision of Heating, Ventilation, Air Conditioning (HVAC), Electrical, Plumbing, Carpentry and Low Voltage contractual services in accordance with the specifications, terms and conditions stated herein.

This invitation for bid is required by the Illinois Mathematics and Science Academy in Aurora, IL for various projects during the upcoming Fiscal Year July 1, 2016 - June 30, 2017. This invitation for bid will result in multiple awards.

Vendors are encouraged to complete all renewal pricing options within this invitation for bid. The Academy reserves the option to renew with the vendors for an additional four (4) one-year periods, contingent upon continuing need, pricing, and satisfactory service from the vendor. Pricing established under the renewal options would remain firm for each full fiscal year.

The work will be bid on unit cost basis: walls/door frames, etc. This contract will be awarded as a whole based on the item by item pricing. Turnaround time for all future bids will be expected in 48 to 72 hours to be submitted to Agency representative, Facilities Service Manager.

Non-mandatory Pre-bid conference/site visit will be held Wednesday May 11, 2016 at 10:30 a.m. Local Time. Location 1500 Sullivan Road, Aurora, IL 60506 (East Entrance).

Bidder must allow adequate time to accommodate security screenings at the site.

Note: Pre-registration is strongly encouraged by emailing Carla Carreno at ccarreno@imsa.edu. Bidder should pre-register via email on or before Tuesday May 10, 2016 at 12:30 p.m. Local Time.

Single point of contact for this solicitation is Carla Carreno, Agency Procurement Officer. Unless otherwise directed, Bidders may only communicate with the Solicitation Contact. The State/Agency/University shall not be held responsible for information provided by or to any other person.

PLEASE REAS SUBMISSION OF BIDS INSTRUCTIONS FULLY AND CAREFULLY TO ENSURE RESPONSIVE BIDS.

IMPORTANT NOTE-- PLEASE READ: This is not the official record of all procurement actions relating to this contract, which was originally awarded through a formal solicitation process advertised on the Illinois Procurement Bulletin, not the Higher Education Bulletin. Only the notices relating to this contract published on or after September 28, 2017 were originally published on this Higher Education Bulletin. Information about the original award of this contract and renewals prior to September 28, 2017, if any, is provided solely to identify the contract that is being renewed. For official information about the original award and any earlier renewals, please refer to the Illinois Procurement Bulletin using solicitation number #22038514.

There is a SBSP goal for this procurement.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Carla Carreno
Phone: (630) 907-5036
FAX: (630) 907-5976
State Purchasing Officer - Lee Saulter
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Other Public Documents
  • FY20OrbisConstructionCoBEPWaiver.docx (257 KB)
  • FY20TJPlumbingIncWaiver.docx (257 KB)
  • FY21OrbisConstructionCoBEPWaiver.docx (257 KB)
  • FY21TJPlumbingIncBEPWaiver.docx (257 KB)