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Public Higher Education Bulletin

Illinois Math and Science Academy
Professional and Artistic RFP: Professional Legal Services
Renewal Info
Published Friday May 24, 2019
Renewal entered into with:
Vendor: Scariano, Himes and Petrarca, Chtd.
Amount: $40,000
Renewal: 1st of 9, 7/1/2019 through 6/30/2020
Pricing Changes: 
New hourly rate is $269.00 -- a 3% increase over last year hourly rate.
Service/Product Changes: 
Potential Future Renewals: $40,000
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday August 1, 2018
Awarded to:
Vendor: Scariano, Himes and Petrarca, Chtd., Chicago, IL
Amount: An estimated $40,000
An estimated start date of 8/16/2018 through 6/30/2019
9 one-year
Potential Future Renewals: $360,000
Number of unsuccessful, responsive bidders: 3
IMSA is recommending Scariano, Himes & Petrarca due to pricing being fair and reasonable and previous experience with the firm. In addition, Scariano, Himes & Petrarca is the vendor with the highest score, is responsive, responsible and is meeting or exceeding specification.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Thursday, May 3, 2018
Sealed proposals will be accepted below until 3:00 PM, Tuesday June 5, 2018:
At the following address:
Attn: Fiscal Office
1500 Sullivan Road
Aurora, IL 60506-1000
The Illinois Mathematics and Science Academy is requesting proposals for Professional Legal Services to fulfill its statutory purposes and responsibilities, meet its other legal obligations, and advance its strategic plan. The awarded law firm should be well versed in education, particularly school law, with reference to federal and state statutory and case law governing public education in the State of Illinois. Counsel must be licensed to practice law in Illinois. A minimum of five years of legal practice and experience with public institutions of education governing boards is required. In addition, the firm should be able to provide a broad range of legal services and prepare legal documents required by the Board.
Any contract resulting from this solicitation will have an initial term of date of execution through June 30, 2019. If a start date is not identified, the term of the resulting contract shall commence upon the last dated signature of the parties. The Academy reserves the right to renew for a total of nine (9) additional one year periods, subject to successful negotiation of increases in fees, if any.
All questions / concerns regarding this solicitation must be in written form and submitted to the Solicitation Contact no later than Tuesday May 15, 2018 at 2:00 p.m. Local Time. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin; only these written responses to questions shall be binding on the University. Vendors are responsible for monitoring the Bulletin for addenda and other updates.
Requirements for Submission of Responses: The Response must be submitted in separately sealed packets as indicated on page 6 of the solicitation document and clearly labeled with the Request for Proposal title, the packet number, the Vendor's name and the wording: "Sealed Response - Do Not Open." The separately sealed packets may be submitted together in one mailing / shipping box or may be submitted separately in individual / shipping boxes. Do not put the entire Response on one CD or USB. Pricing must be on a separate CD or USB and sealed in the Pricing packet.
Minorities, Females and Persons with Disabilities Participation and Utilization Plan: This solicitation contains a goal of 5 % to include businesses owned and controlled by minorities, females and persons with disabilities in the State's procurement and contracting / subcontracting processes. You must complete and attach the BEP Utilization Plan and Letter of Intent which can be found at: Visit for complete requirements for BEP certification.

For additional information, contact:
Carla Carreno
Phone: (630) 907-5036
FAX: (630) 907-5976
State Purchasing Officer - Lee Saulter
Submit 4 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • IMSA19000.docx (130 KB)
  • IMSA19000.pdf (295 KB)
Other Public Documents
  • BEP_Act_Award_Notice_Publishing.pdf (30 KB)
  • FY20ScarianoHimesPetrarcoWaiver.docx (257 KB)
Public Opening Documents
  • IMSA19000-Bid_Tab.pdf (352 KB)