Public Higher Education Bulletin

Illinois Public Higher Education Cooperative

SoleSource #IPHEC2308

Announcement of a Sole Source Purchase

Award Info Published Thursday October 27, 2022

College BoardNew York, NY

Amount: An estimated $5,000,000

All dollar amounts are estimates only

Terms: An estimated start date of 11/1/2022 through 10/31/2025, 36 months
Renewals: None

Summary

Vendors

1 total

0 BEP vendors

0 VBP vendors

0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled

Published Monday October 24, 2022

The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.

First published Tuesday, October 11, 2022

The University awarded a contract for Student name search for undergraduate students to College Board, New York, NY, for an estimated $5,000,000.

Universities have a need for a name search database to purchase high school student names who have taken the SAT, AP, and PreSAT tests offered by College Board. IPHEC, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is College Board. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need, even if performed in a manner different from what has been presented, to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:

Ashley Stewart
506 S Wright Street
Henry Administration Building
Room 238
Urbana, Il 61801

Chief Procurement Officer - John Donato

State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:

October 26, 2022

Time:

9:00 AM

Location:

Stratton Building
Room 511
401 S. Spring Street

Springfield, IL

Hearing Contact:

Catherine Bradbury

Phone: (217) 993-2327

E-mail:Catherine.Bradbury@illinois.gov

Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.

Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration

Registration Deadline:

October 21, 2022

Catherine Bradbury

Phone: (217) 993-2327

E-mail:Catherine.Bradbury@illinois.gov

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

https://www.procure.stateuniv.state.il.us