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Public Higher Education Bulletin

 
Illinois Secretary of State
Bid #20IT026022ProductionScanner

Invitation for Bid: Production Scanners

Award Info Published Monday May 18, 2020
Awarded to:
Vendor: Harris, Mackessy and Brennan, Inc., Westerville, OH
Amount: An amount not to exceed $440,793
Terms:
An estimated start date of 5/25/2020 through 6/30/2022
Renewals:
None
Number of unsuccessful, responsive bidders: 12
Comments:
Canon DR-G2140 and Fujitsu Fi-7900 did not fully meet all the required specifications. Total award amount is estimated based off the cost of the scanner per unit, the 2 year extended warranty, and optional add-on equipment.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday May 1, 2020
CONFERENCE NUMBER AVAILABLE FOR CALLING IN: Call in information: 1-888-494-4032 Access code: 660 878 6102
This notice has been modified
Published Wednesday April 1, 2020
BID OPENING DATE EXTENDED. ALL BIDS WILL BE DUE BY MAY 4, 2020 AT 2:30PM. PRICING FOR MAINTENTANCE SHOULD BE PROVIDED PER SCANNER, BUT THE TOTAL PRICE FOR ALL 14 SHOULD BE INCLUDED ON THE TOTAL LINE OF THE PRICING PAGE.
This notice has been modified
Published Monday March 16, 2020
BID OPENING DATE EXTENDED. ALL BIDS WILL BE DUE BY APRIL 3, 2020 AT 2:30PM. QUESTION AND RESPONSE DOCUMENT POSTED TO THIS MODIFICATION.
First published Monday, March 9, 2020
Sealed bids will be accepted below until 2:30 PM, Monday May 4, 2020:
At the following address:
501 S. 2nd Street
Rm 116 Howlett Bldg
Springfield, IL 62756
The Illinois Secretary of State's Office is soliciting bids from qualified vendors for the purchase of production scanners. Items will be ordered on an as needed basis. Items will be purchased throughout the term of the contract at the same cost. If the scanner becomes obsolete during the term of the contract, vendor will provide new equipment to be tested before SOS agrees to purchase new equipment. The Department reserves the right to test the scanner before final award is issued. BID OPENING DATE EXTENDED. ALL BIDS WILL BE DUE BY MAY 4, 2020 AT 2:30PM. CONFERENCE NUMBER AVAILABLE FOR CALL IN: Call in information: 1-888-494-4032 Access code: 660 878 6102

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kelly Mehring
501 S. 2nd Street
Rm 116 Howlett Bldg
Springfield, IL 62756
Phone: (217) 558-3744
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Shirley Webb
There is no BEP goal for this procurement.
Solicitation documents may be obtained by contacting the Purchasing Office.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • FormsA.docx (650 KB)
  • FormsB.docx (52 KB)
  • IFB20IT026022ProductionScannersfinal.docx (282 KB)
  • QuestionsandResponses20IT026022.docx (21 KB)