Illinois Secretary of State
Announcement of a Sole Source Purchase
Vendor: Matrix Systems Group, Springfield, IL
An estimated start date of 7/23/2019 through 6/30/2020, 11 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Shirley Webb.
First published Wednesday, July 17, 2019
The University awarded a contract for Changeman Support and Upgrade to Matrix Systems Group, Springfield, IL, for $98,222.68.
The Illinois Secretary of State is giving notice of intent to award a contract as a Sole Source/Sole Economically Feasible Source to Matrix Systems Group for the following: Changeman ZMF Software Support and upgrade. A hearing is scheduled for 2:00 p.m. on August 1, 2019 at the Michael J. Howlett Building, 501 S. Second St., Room 116, Springfield, IL 62756. Call in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments must be made by Tuesday, July 23, 2019 at 12:00 p.m. CST. The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Tuesday, July 23, 2019 at 12:00 p.m. CST. If a public hearing is requested, ILSOS shall present testimony for or against the awarding of a sole source contract. The purpose of this hearing will be to receive information from the public as to whether a contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the request to contract by the sole source procurement method.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.
For additional information, contact:
501 S. 2nd Street
Rm 116 Howlett Bldg
Springfield, IL 62756
Phone: (217) 558-3744
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Shirley Webb
We will hold a public hearing at the date, time and location specified below, if we
receive a request to testify regarding the sole source determination. We will also
hold a hearing if any vendor submits a signed statement showing the capability to
provide the stated supplies/services at or below the amount indicated.
The public hearing allows any interested party the opportunity to testify for or against
the sole source determination as described in this notice. The purpose of the hearing
is to receive information from the public in a reasonable manner. Formal rules of evidence
will not apply. The hearing officer will produce minutes of the hearing and may record
it in order to aid in the production of the minutes. After conclusion of the hearing we
will decide whether the sole source determination was appropriate.
We must receive any request to testify and any vendor statement no later than the
registration date and time indicated below. If we do not receive a timely request or statement, we will not hold
the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing.
Please confirm the status of the hearing with the Hearing Contact.
August 1, 2019
Office of the Secretary of State
501 South Second Street
Room 116 Howlett Building
Date, time, and location are
subject to change and/or cancellation. It is the responsibility of potential
participants to confirm these details prior to attendance.
July 23, 2019
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.