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Public Higher Education Bulletin

Illinois State University
Bid #CC180139
Invitation for Construction Bid: Brown Ballroom Theatrical Lighting
Award Info Published Wednesday October 10, 2018
Awarded to:
Contractor: Wm Masters, Inc., Bloomington, IL
Amount: $280,700
Division of Work: . (unsuccessful, responsive bidders: 2)
An estimated start date of 10/25/2018 through 2/15/2019
Number of unsuccessful, responsive bidders: 2

See file: CC180139_bid_results for BEP utilization report.

No funds appropriated by the General Assembly will be used for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday September 13, 2018
Addendum #1 has posted. See the attached file:


This notice has been modified
Published Thursday September 13, 2018

The prebid attendance log has been posted as file:

A reminder of state requirements has been posted as file:

A list of potential BEP prime contractors and subcontractors has been attached as file:

*This list represents Illinois State University's outreach efforts for this solicitation only. It is attached here for the convenience of potential bidders, not as an official or comprehensive list of BEP vendors that are capable of meeting the solicitation requirements. For current and official BEP resources go to:


First published Wednesday, August 29, 2018
Project Description
Furnish and install new theatrical lighting at Brown Ballroom in Bone Student Center.
Single Prime - Electrical
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday, September 18, 2018:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790


September 11, 2018 at 10:00 AM local time at:

Purchasing Office
Illinois State University at Uptown Crossing
100 South Fell Avenue, Suite D
Normal, IL 61790

The site visit following this voluntary pre-bid meeting is only opportunity that bidders will have to familiarize themselves in-person with the existing conditions.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.


September 12, 2018 at 4:30 PM Local Time. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted to Corey W. Leslie at by the deadline. Clarifications and modifications to drawings or specifications will be posted via addendum.

The Chief Procurement Officer of Higher Education Procurement Bulletin is the only official source of documents for this bid. 

For additional information, contact:
Corey Leslie
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • CC180139_add01.pdf (240 KB)
  • CC180139_bid_documents.pdf (1 MB)
  • CC180139_Drawings.pdf (6 MB)
  • CC180139_Specifications.pdf (533 KB)
Other Public Documents
  • CC180139_BEP_List.pdf (149 KB)
  • CC180139_prebid_attendance.pdf (424 KB)
  • CC180139_State_Requirements_Reminder.pdf (264 KB)
Public Opening Documents
  • CC180139_bid_results.pdf (57 KB)