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Public Higher Education Bulletin

Illinois State University
RFP #ER120506

Request for Proposal: Computerized Maintenance Management System

Award Info
Published Wednesday October 31, 2007
Awarded to:
Vendor:  TMA Systems, LLC, Tulsa, OK
Amount:  An amount not to exceed $251,998
Terms:   11/1/07 - 6/30/09, with 8 one-year renewals

This vendor has agreed to extend their offer to other state universities of Illinois.

Number of Unsuccessful, Responsive Respondents: 4
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday November 17, 2006
Sealed responses will be accepted at the address below until 2:00 PM, Tuesday December 5, 2006:
Purchasing Office
117 Hovey Hall
Normal, IL 61790-1220
The Board of Trustees of Illinois State University on behalf of the Facilities Management Department (University) is seeking Proposals from qualified firms to provide an existing and proven comprehensive Computerized Maintenance Management System (CMMS).
The University maintains over 100 buildings, consisting of approximately 6 million gross square feet. There are several maintenance offices located throughout campus. Work orders generated annually exceed 45,000 in number.
The University seeks to automate its work order system to provide more accurate and timely information to decision makers, to streamline current maintenance processes taking advantage of new technology and to integrate the system into local, as well as University accounting databases. The system must be self-maintained and easily manageable.
For additional information, contact:
Ernest Olson
Illinois State University
Campus Box 1220 Purchasing
Normal, IL 61790-1220
Phone: (309) 438-5245
FAX: (309) 438-5555
Purchasing Website
Submit 7 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement will be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals.

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Other Public Documents
  • ER120506.pdf (674 KB)
  • ER120506addend1.pdf (83 KB)
  • ER120506Q&A.pdf (29 KB)