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Public Higher Education Bulletin

 
Illinois State University
Bid #GR112916
Invitation for Bid: Library Collection Temporary Move
Change Order
Published Thursday January 18, 2018
Vendor: Hallett & Sons Expert Movers
Change Order Amount: $9,300

The term is being extended through 12/18/2020.
The buyer for this procurement is now Ernest Olson, (309) 438-1946.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday December 9, 2016
Awarded to:
Vendor: Hallett & Sons Expert Movers, Summit, IL
Amount: An amount not to exceed $138,320
Terms:
An estimated start date of 3/20/2017 through 1/22/2018
Renewals:
None
Number of unsuccessful, responsive bidders: 3
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday November 17, 2016
Submitted Questions and Answers to this solicitation can be viewed in the attached document GB112916Add1.docx. Facility floor plans are also attached.
This notice has been modified
Published Friday October 28, 2016
This modification is to provide a reminder to vendors about State of Illinois Requirements for submitting a Bid. See the attached file GB112916StateofILRequirements.docx

Also, note that the Bulletin Reference Number is GR112916 while the Document references GB112916. These are the same solicitation - ISU IFB for Library Collection Temporary Move.

First published Thursday, October 27, 2016
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday November 29, 2016:

Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790

Illinois State University is seeking an experienced vendor to pack and move materials. The Vendor shall furnish with the proposal sufficient information to satisfy the University that the company has the experience, understanding, personnel, and equipment to perform the move adequately. The Vendor must have successfully moved a minimum of five (5) libraries during the past (5) years, three (3) with collections of comparable size to the collection described in this IFB. The first floor area of Milner Library shall be cleared of all materials to allow for an efficient repair schedule of the upper plaza and repair of interior damage below, caused by water infiltration. The move, as defined by the specifications in this IFB, involves boxing, palletizing, and moving the identified collection to a local off-campus storage facility and then returning the collection back to Milner Library and unboxing at the completion of the repair project (TBD). The size of the collection to be boxed and palletized consists of approximately 39,500 monographs and 103,000 bound periodicals. The move to storage is expected to be completed no later than April 10th, 2017. Work shall be done during standard business hours, CST.

For additional information, contact:
Gary Duffy
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-7611
FAX: (309) 438-5555
State Purchasing Officer - Constance Ratliff
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
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Specification Documents
  • GB112916Add1.docx (55 KB)
  • GB112916CurrentMilnerFloor1Layout.pdf (172 KB)
  • GB112916MilnerMove.docx (346 KB)
  • GB112916RenovatedMilnerFloorPlan.pdf (159 KB)
  • GB112916StateofILRequirements.docx (12 KB)
Other Public Documents
  • GR112916COJ.pdf (69 KB)
Public Opening Documents
  • GB112916FinalTab.pdf (25 KB)