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Public Higher Education Bulletin

 
Illinois State University
Bid #JC190082

Invitation for Construction Bid: Watterson Towers Common Areas Furniture Removal

Award Info Published Wednesday May 27, 2020
Awarded to:
Contractor: AFE Construction, LLC, Bartonville, IL
Amount: An estimated $85,500
Division of Work: General (unsuccessful, responsive bidders: 1)
Terms:
An estimated start date of 6/11/2020 through 8/1/2020
Renewals:
None
Number of unsuccessful, responsive bidders: 1
Comments:

No funds appropriated by the General Assembly will be used for this project.

     
  • the total number of vendors who responded; see attached BEP_Report
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  • the number of unsuccessful vendors who responded; see attached BEP_Report
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  • the name of each bidder or offeror who submitted a response; see attached BEP_Report
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  • the bid amount of each bid or offer; see attached BEP_Report
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  • for each vendor who submitted a response, including the awarded vendor:    
           
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the total number of VBP vendors that submitted responses; see attached BEP_Report
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  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached BIDTAB.pdf
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday May 4, 2020

After the submission deadline, a recording of the solicitation opening will be available upon request.

This notice has been modified
Published Thursday April 30, 2020

Addendum #3 has posted. See attached file: JC190082_Add03

E-Bidding Clarification: If you have already submitted a hard copy response to this solicitation, the response packet will be returned to you, and you must re-submit a new response via the Electronic (E-Bid) process as identified in Addendum #2.

This notice has been modified
Published Wednesday April 29, 2020

Addendum #2 has posted. See attached files:JC190082_Add02

Updated bid document is attached as file: JC190082_updated_bid_documents.pdf

E-Bidding Instructions for Vendors has been posted as file: E-Bidding Vendor Instructions.pdf

Updated state reminders is attached as file: JC190082_StateReminders-ebid.pdf

Form A has been posted as file: Form_A.pdf

These documents supersede any previous documents.

The bid deadline has been extended to Wednesday, May 6, 2020 at 2:00pm local time.

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding) for this solicitation. New electronic submittal regulations and instructions are noted in the attachments.

This notice has been modified
Published Wednesday April 15, 2020

Addendum #1 has posted. See attached files:

JC190082_Add01

JC190082_prebid_attendance

This notice has been modified
Published Friday April 3, 2020

To comply with Governor Pritzker's Executive order 2020-18 (EO 2020-18) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 05/05/2020. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.

This notice has been modified
Published Tuesday March 24, 2020

To comply with Governor Pritzker's Executive order 2020-10 (EO 2020-10) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 04/14/2020. Any voluntary pre-bid meetings that are phone-in/remote are still being conducted as scheduled. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.

This notice has been modified
Published Tuesday March 17, 2020

Pre-Bid Meeting for Watterson Furniture Removal - JC190082 will be moved to Watterson Commons Rosa Parks Conference Room to accommodate the CDC recommendation for social distancing.

Per the CDC, social distancing is defined as remaining out of congregate settings, avoiding mass gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible.

Please limit attendance to essential personnel to limit contact.

First published Friday, March 13, 2020
Project Description

Project will consist of the removal and disposal of existing furniture located within Watterson North and South Towers common areas on the campus of Illinois State University. Furnish all labor, materials, tools and equipment required to haul and properly dispose of furniture. All dumpster and disposal fees to be included in bid.

Sealed bids will be accepted below until 2:00 PM, Wednesday, May 6, 2020:
At the following address
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
Ebidding, IL 00000
via Electronic Bidding

MANDATORY PRE-BID MEETING:

Pre-Bid Meeting: for JC190082 will be moved to Watterson Commons ? Rosa Parks Conference Room to accommodate the CDC recommendation for social distancing.

Per the CDC, social distancing is defined as remaining out of congregate settings, avoiding mass gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible.

March 19, 2020 at 10:00 AM local time at:

Watterson Towers - Rosa Parks Conference Room
Illinois State University
315 South Fell Avenue
Normal, IL 61790
 

Interested Prime bidders must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the bid opening process, and if your company's name does not appear on the log, your bid will not be opened. There will be a site visit immediately following the pre-bid meeting. Both the pre-bid meeting and the site visit are mandatory.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm March 23, 2020 to Jackie Gunderson at jnmaste@ilstu.edu.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • JC190082_Add01.pdf (142 KB)
  • JC190082_Add02.pdf (392 KB)
  • JC190082_Add03.pdf (303 KB)
  • JC190082_bid_documents.pdf (1 MB)
  • JC190082_Drawings.pdf (1 MB)
  • JC190082_Specifications.pdf (206 KB)
  • JC190082_updated_bid_documents.pdf (1 MB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (334 KB)
  • Form_A.pdf (214 KB)
  • JC190082_prebid_attendance.pdf (143 KB)
  • JC190082_StateReminders-ebid.pdf (219 KB)
Public Opening Documents
  • BEP_Report.pdf (152 KB)
  • BIDTAB.pdf (277 KB)