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Public Higher Education Bulletin

 
Illinois State University
Bid #JC200007

Invitation for Construction Bid: Multicultural Center Renovation

Award Info Published Thursday July 30, 2020
Awarded to:
Contractor: PJ Hoerr Construction, Peoria, IL
Amount: An estimated $1,319,339
Division of Work: General (unsuccessful, responsive bidders: 4)
Terms:
An estimated start date of 8/13/2020 through 12/31/2021
Renewals:
None
Contractor: GA Rich and Sons, Deer Creek, IL
Amount: An estimated $147,000
Division of Work: Plumbing (unsuccessful, responsive bidders: 2)
Terms:
An estimated start date of 8/13/2020 through 12/31/2021
Renewals:
None
Contractor: Anderson Electric, Bloomington, IL
Amount: An estimated $685,300
Division of Work: Electrical (unsuccessful, responsive bidders: 2)
Terms:
An estimated start date of 8/13/2020 through 12/31/2021
Renewals:
None
Contractor: PIPCO Companies, Peoria, IL
Amount: An estimated $262,700
Division of Work: Heating (unsuccessful, responsive bidders: 2)
Terms:
An estimated start date of 8/13/2020 through 12/31/2021
Renewals:
None
Contractor: W.M. Masters, Inc., Bloomington, IL
Amount: An estimated $333,800
Division of Work: Ventilation (unsuccessful, responsive bidders: 3)
Terms:
An estimated start date of 8/13/2020 through 12/31/2021
Renewals:
None
Contractor: Dynamic Controls, East Peoria, IL
Amount: An estimated $152,673
Division of Work: Temperature Controls (unsuccessful, responsive bidders: 1)
Terms:
An estimated start date of 8/13/2020 through 12/31/2021
Renewals:
None
Contractor: PIPCO Companies, Peoria, IL
Amount: An estimated $108,000
Division of Work: Fire Protection (unsuccessful, responsive bidders: 2)
Terms:
An estimated start date of 8/13/2020 through 12/31/2021
Renewals:
None
Number of unsuccessful, responsive bidders: 16
Comments:

No funds appropriated by the General Assembly will be used for this project.

     
  • the total number of vendors who responded; see attached BEP_Report
  •  
  • the number of unsuccessful vendors who responded; see attached BEP_Report
  •  
  • the name of each bidder or offeror who submitted a response; see attached BEP_Report
  •  
  • the bid amount of each bid or offer; see attached BEP_Report
  •  
  • for each vendor who submitted a response, including the awarded vendor:    
           
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the total number of VBP vendors that submitted responses; see attached BEP_Report
    •    
     
  •  
  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached Bid_Tab
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday July 14, 2020

Addendum #4 (final addendum) has been posted. Please see attached files:

JC200007_Add04.pdf

JC200007_add4_specv2.pdf

This notice has been modified
Published Wednesday July 8, 2020

Addendum #3 has been posted. Please see attached files:

JC200007_Add03.pdf

JC200007_add3_specv1.pdf

JC200007_Pre-Bid_attendance.pdf

Bid_Enclosures.pdf

This notice has been modified
Published Wednesday July 1, 2020

Due to a recent change with the Bulletin e-bidding process, Addendum #2 has been posted.

Please see attached files:

JC200007_Add02.pdf

New_E-BiddingVendorInstructions.pdf

This notice has been modified
Published Tuesday June 30, 2020

Addendum #1 has posted, which includes Zoom information for the virtual mandatory pre-bid meeting and the virtual bid opening.

See attached file:

JC200007_Add01.pdf

First published Tuesday, June 30, 2020
Project Description

Illinois State University is seeking bids for the renovation of an existing building for a new Multicultural Center. The Project consists of approximately 16,046 SF renovation of the existing ISU Instructional Technology and Development Center (ITDC) into the new ISU Multicultural Center with a new 763 SF mechanical room addition. For the renovation, new windows, brick, and metal wall panel system, concrete ramp and stair shall be added to the exterior. New interior steel beams and columns shall be provided along with new roof insulation (below roof deck), vapor barrier, and gypsum board lid. Interior construction includes steel studs, gypsum wallboard, flooring, paint, and acoustic ceilings. New restrooms and showers shall be provided with the existing restrooms being remodeled. For the mechanical room addition, exterior construction is load bearing single wythe CMU wall construction with furred out insulation. The roof structure is metal roof deck on steel joists bearing on CMU and columns. The roofing system is single ply membrane roofing over structural sloped deck. For both the renovation and addition, new systems include a new fire protection system, a new air handling unit and condensing unit with a VAV reheat distribution system. Temperature controls shall provide a BACnet system for HVAC system and metering; Fire alarm system; and data wiring shall be provided. Some demolition and other Work as indicated in the Contract Documents.

Sealed bids will be accepted below until 2:00 PM, Friday, July 17, 2020:
At the following address
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
Ebidding, IL 00000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

ONLY electronic submissions will be accepted. Paper submissions will not be accepted for this solicitation.

IMPORTANT: Read the attached E-Bidding instructions for critical information. (File:E-BiddingVendorInstructions.pdf)

NOTICE: Pre-Bid Meeting

A mandatory pre-submission conference call will be held on Tuesday, July 7, 2020 at 10:00 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. We will discuss project specifications, as well as e-bidding registration details and instructions. The Zoom meeting call-in information will be included in a future addendum posted to this solicitation.

Interested Prime bidders must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the bid opening process, and if your company's name does not appear on the log, your bid will not be opened. Site visits will be by appointment only on Wednesday, July 8 and Thursday, July 9, 8:00am - 12:00pm, with a limit of 2 people from each company, and no questions will be allowed during the walk-through.

Questions must be submitted during the pre-bid meeting or through email.

Both the pre-bid meeting and the site visit are mandatory.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm Friday, July 10, 2020 to Jackie Gunderson at jnmaste@ilstu.edu.


After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • JC200007_Add01.pdf (155 KB)
  • JC200007_Add02.pdf (146 KB)
  • JC200007_Add03.pdf (147 KB)
  • JC200007_Add04.pdf (185 KB)
  • JC200007_add3_specv1.pdf (121 KB)
  • JC200007_add4_specv2.pdf (310 KB)
  • JC200007_Bid-Specs.pdf (21 MB)
  • JC200007_bid_documents.pdf (1 MB)
  • JC200007_BrandOnly-BestLockCores.pdf (518 KB)
  • JC200007_BrandOnly-SimplexFireAlarm.pdf (525 KB)
  • JC200007_ProjManual-Vol1.pdf (7 MB)
  • JC200007_ProjManual-Vol2.pdf (19 MB)
Other Public Documents
  • Bid_Enclosures.pdf (108 KB)
  • E-BiddingVendorInstructions.pdf (334 KB)
  • JC200007_General_Contractor_Insurance.pdf (65 KB)
  • JC200007_Pre-Bid_attendance.pdf (93 KB)
  • JC200007_Prime_Contractor_Insurance.pdf (63 KB)
  • JC200007_StateReminders-ebid.pdf (217 KB)
  • New_E-BiddingVendorInstructions.pdf (316 KB)
Public Opening Documents
  • BEP_Report.pdf (361 KB)
  • BIDTAB.pdf (279 KB)