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Public Higher Education Bulletin

 
Illinois State University
Bid #JC200045

Invitation for Construction Bid: Felmley Roof Replacement

Award Info Published Thursday November 5, 2020

Filotto ConstructionCrest Hill, IL

  • Amount: An estimated $123,250
  • Terms: An estimated start date of 11/16/2020 through 9/30/2021
  • Renewals: None
  • Garth Building Products Services (subcontractor)
    BEP [20% / $24,650]

Unsuccessful respondents (3)

Summary

Respondents

4 total

1 successful respondent

3 unsuccessful respondents

0 BEP contractors
0 VBP contractors
0 Small businesses

Buyer for this procurement: Jackie Gunderson, (309) 438-1945

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

Comments:

No funds appropriated by the General Assembly will be used for this project.

     
  • the total number of vendors who responded; see attached Bid_Tab
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  • the number of unsuccessful vendors who responded; see attached Bid_Tab
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  • the name of each bidder or offeror who submitted a response; see attached Bid_Tab
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  • the bid amount of each bid or offer; see attached Bid_Tab
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  • for each vendor who submitted a response, including the awarded vendor:    
           
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; see BEP award information
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see BEP award information
    •      
    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; see BEP award information
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see BEP award information
    •      
    • the total number of VBP vendors that submitted responses; see BEP award information
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  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached Bid_Tab

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday October 23, 2020

Addendum #3 has been posted. See attached document:

JC200045_Add03.pdf

This notice has been modified
Published Friday October 23, 2020

Addendum #2 has been posted. See attached document:

JC200045_Add02.pdf

This notice has been modified
Published Wednesday October 21, 2020

Voluntary Pre-Bid Attendance has been posted. See attached file:

JC200045_pre-bid_attendance.pdf

This notice has been modified
Published Tuesday October 13, 2020

Addendum #1 has posted. See attached files:

JC200045_add01.pdf

Bid Checklist handout: ENCLOSURESFORBIDS.pdf

First published Thursday, October 8, 2020
Project Description

Provide all labor, material, equipment, and services necessary to the furnishing and installation of all new fiberglass no cut-out laminated shingles and related roofing items, complete, in place, as shown on the drawings, specified herein and needed for a complete and proper installation. Work shall include the removal of the existing asphalt shingle system and the installation of a new laminated architectural shingle system including sheet metal and associated work. All work shall be performed at Felmley Hall on the campus of Illinois State University in Normal, Illinois.

Sealed bids will be accepted below until 2:00 PM, Wednesday, October 28, 2020:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000

VOLUNTARY Pre-Bid Meeting: Thursday, October 15, 2020, at 10:00 AM Local Time.

THIS IS NOT A MANDATORY PRE-BID MEETING. A voluntary pre-bid conference call will be offered virtually, using the Zoom app, this pre-bid call is not mandatory, however, it is highly encouraged. At this time, a site walk-through is not scheduled. Please see the attached photos for reference.

The Zoom meeting call in information will be included with an addendum posted with this solicitation.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm October 20, 2020 to Jackie Gunderson at jnmaste@ilstu.edu.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • JC200045_add01.pdf (147 KB)
  • JC200045_Add02.pdf (144 KB)
  • JC200045_Add03.pdf (156 KB)
  • JC200045_Bid-Drawings.pdf (1 MB)
  • JC200045_Bid-Specs.pdf (471 KB)
  • JC200045_bid_documents.pdf (1 MB)
  • JC200045_Site-Photos.pdf (4 MB)
Other Public Documents
  • ENCLOSURESFORBIDS.pdf (108 KB)
  • JC200045_pre-bid_attendance.pdf (76 KB)
  • JC200045_StateReminders.pdf (219 KB)
Public Opening Documents
  • BID_TAB.pdf (223 KB)