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Public Higher Education Bulletin

Illinois State University
Bid #JC200054

Invitation for Construction Bid: DeGarmo Plaza Repairs

This solicitation will not be awarded
Published Friday January 13, 2023

ISU only received 1 Bid Response and it was over the anticipated budget for the project. Project will be re-bid in the future.

This notice has been modified
Published Monday November 28, 2022

Addendum #3 has been posted. This will be the final addendum. Please see attached file:


This notice has been modified
Published Wednesday November 23, 2022

Addendum #2 has been posted. Please see attached files:




This notice has been modified
Published Monday November 14, 2022

The attendance log for the mandatory pre-bid meeting and mandatory site visit has been posted. Please see attached file:


This notice has been modified
Published Wednesday November 2, 2022

Addendum 1 has been posted. Please see attached file:


Zoom links for Pre-Bid Meeting and Bid Opening included.

First published Wednesday, November 2, 2022
Project Description

Provide all labor, material, equipment, and services necessary to remove existing topping, insulation, drains and waterproofing to expose structural slab for the DeGarmo Plaza on the campus of Illinois State University. Protect occupied space below from water infiltration during work. Perform limited structural repairs and install new waterproofing, area drains, insulation and selected new hardscape surfaces. Repair or replace handrails, lighting, accessibility ramps and other misc. work indicated in the Contract Documents. Perform additional work including but not limited to re-coating or cladding of perimeter walls and exposure of and re-waterproofing of the exterior face of the plaza north and south foundation walls. Work will be completed in two phases.

Sealed bids will be accepted below until 2:00 PM, Thursday, December 1, 2022:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with pending IPG number, or no IPG number.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date and time will not be accepted or evaluated.

Either electronic submissions OR paper submissions will be accepted for this solicitation.

IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (E-BiddingVendorInstructions.pdf)


Thursday, November 10th at 10:00 AM local time.

The pre-bid meeting will be virtual using the Zoom app.

The Zoom meeting call in information will be included with an addendum posted with this solicitation.

Mandatory Site Visit- Following the pre-bid meeting, site visits will be offered on Thursday, November 10th at 2:00pm and Friday, November 11th at 10:00am. More information about the site visits will be shared during the pre-bid meeting on Thursday, November 10th. Please choose whichever site visit time works best for you, no need to attend both.

Interested Prime bidders must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the bid opening process, and if your company's name does not appear on the log, your bid will not be opened. Both the pre-bid meeting and the site visit are mandatory.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm November 22, 2022 to Jackie Gunderson at

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 30 percent BEP goal for this procurement. See solicitation documentation for details.
  • The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • JC200054_Add01.pdf (148 KB)
  • JC200054_Add02.pdf (440 KB)
  • JC200054_Add03.pdf (199 KB)
  • JC200054_BidForm-revised.pdf (1 MB)
  • JC200054_Bid_Docs.pdf (3 MB)
  • JC200054_Drawings.pdf (16 MB)
  • JC200054_Spec-v2.pdf (4 MB)
  • JC200054_Specifications.pdf (3 MB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • Form-B.pdf (1 MB)
  • JC200054_PreBid-Attendance.pdf (974 KB)
  • StateReminders.pdf (287 KB)