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Public Higher Education Bulletin

 
Illinois State University
Bid #JC200079

Invitation for Construction Bid: Science Lab Building Fume Hood Replacement

This procurement has been cancelled
Published Tuesday December 8, 2020

This procurement has been cancelled as Illinois State University can no longer reasonably expect to fund the procurement.

This notice has been modified
Published Monday December 7, 2020

Mandatory Pre-Bid meeting attendance has been shared as file:

JC200079_pre-bid_attendance.pdf

This notice has been modified
Published Monday November 30, 2020

Addendum #1 has been posted, see attached files:

JC200079_Add01.pdf

ENCLOSURESFORBIDS.pdf

First published Tuesday, November 24, 2020
Project Description

Provide all labor, material, equipment, and services necessary to remove and replace existing fume hood controls and components in the Illinois State University Science Lab Building. The project will consist of multiple prime bids divided as follows

Ventilation
Sealed bids will be accepted below until 2:00 PM, Wednesday, December 16, 2020:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

1. Ventilation Contractor shall be responsible for the following acting as coordinating contractor, general conditions including all ceiling removal and replacement protection of existing work surfaces and equipment removal and re-installation of any and all utilities and or equipment for access for demolition and installation of new equipment demolition of existing grilles/registers demolition of fume hood valves demolition of VAV boxes demolition of fans demolition of control dampers furnish and install of all ductwork and ductwork accessories installation of supplied fume hood valves provided by TC installation of supplied VAVs furnish and install all cover plates at demolished control panel locations furnish and install new control dampers furnish and install all air flow measuring stations furnish and install all ductwork insulation furnish and install all firestopping associated with work provide identification for all equipment supplied provide final cleaning to pre-construction condition coordinate and assist a commissioning agent cranes manlifts disposal for your scope of work.

Heating
Sealed bids will be accepted below until 2:00 PM, Wednesday, December 16, 2020:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

2. Heating Contractor shall be responsible for demolition and new work for the following hydronic piping, fittings and valves install final piping connection to new VAV supply boxes install of control valves on perimeter heating provided by TC piping hangers and supports furnish and install all piping insulation furnish and install all firestopping associated with work provide identification for all equipment supplied coordinate and assist a commissioning agent cranes manlifts disposal for your scope of work.

Test & Balance
Sealed bids will be accepted below until 2:00 PM, Wednesday, December 16, 2020:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

3. Test and Balance Contractor shall be responsible for pre-balancing existing system before construction test and balancing of all new equipment including all fume hood exhaust fans, air valves, supply VAV and fume hoods coordinate and assist a commissioning agent.

Temperature Controls
Sealed bids will be accepted below until 2:00 PM, Wednesday, December 16, 2020:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

4. Temperature Controls Contractor shall be responsible for demolition and new work for the following wiring and conduit for DDC controls pneumatic controls tubing (demolition) furnish VAV, general exhaust air valves, and fume hoods valves to VC for install furnish and install damper actuators provide perimeter hydronic control valves to HC for install furnish and install fume hood/room controllers, temperature sensors, etc. furnish and install all firestopping associated with work control system startup owner training coordinate and assist a commissioning agent disposal for your scope of work.

Electrical
Sealed bids will be accepted below until 2:00 PM, Wednesday, December 16, 2020:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

5. Electrical Contractor shall be responsible for demolition and new work for the following electrical service wiring conduit electrical panels electrical identification furnish and install VFDs furnish and install all firestopping associated with work provide identification for all equipment supplied coordinate and assist a commissioning agent disposal for your scope of work.


In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with a pending IPG number, or no IPG number.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic submissions OR paper submissions will be accepted for this solicitation.

IMPORTANT-If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (E-BiddingVendorInstructions.pdf)


*MANDATORY PRE-BID MEETING* will be held on Wednesday December 2nd, 2020 at 1000 AM local time.

This pre-bid meeting will only be offered virtually, using the Zoom app, due to COVID-19 social distancing precautions.

The Zoom meeting information will be included with an addendum posted with this solicitation.

Interested Prime bidders must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the bid opening process, and if your company's name does not appear on the log, your bid will not be opened.

Following the pre-bid meeting, site visits will be offered by appointment Thursday, 12/3/2020 and Friday, 12/4/2020 800am-1200pm.

Both the pre-bid meeting and the site visit are mandatory.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 430pm December 8th, 2020 to Jackie Gunderson at jnmaste@ilstu.edu.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to https//cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • JC200079_Add01.pdf (145 KB)
  • JC200079_BidSet_Dwgs.pdf (17 MB)
  • JC200079_BidSet_Specs.pdf (10 MB)
  • JC200079_Bid_Docs.pdf (1 MB)
  • JC200079_Siemens_brand-only.pdf (518 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • ENCLOSURESFORBIDS.pdf (108 KB)
  • JC200079_pre-bid_attendance.pdf (475 KB)
  • StateReminders.pdf (219 KB)