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Public Higher Education Bulletin

 
Illinois State University
Bid #JC200130

Invitation for Construction Bid: E-Sports Arena Renovation

This notice has been modified
Published Friday June 25, 2021

Addendum #3 has been posted. Please see attached files:

JC200130_Add03.pdf

JC200130_Add03-02.pdf

This notice has been modified
Published Monday June 21, 2021

Addendum #2 has been posted. Please see attached files:

JC200130_Add02.pdf

JC200130_Add02_02.pdf

This notice has been modified
Published Thursday June 10, 2021

Mandatory pre-bid meeting and site visit attendance has been posted. Please see attached file:

JC200130_Pre-Bid_Attendance.pdf

This notice has been modified
Published Friday June 4, 2021

Addendum #1 has been posted. Please see attached file:

JC200130_Add01.pdf

First published Tuesday, June 1, 2021
Project Description

Contractors shall provide all labor and materials for the renovation of the meeting space in the Bowling and Billiards Center on the campus of Illinois State University into the new E-Sports Arena. This solicitation is for the renovation of Illinois State University's Bowling and Billiards Center, Building 370, located at 209 North School Street, Normal, IL 61761. Work to include select demolition and construction of new partitions, ceilings, finishes, mechanical, electrical, plumbing & AV/IT. The effective work space is approximately 10,700 Sq. Ft. Please see Responsibility Matrix in attached file: JC200130drawings.pdf

General
Sealed bids will be accepted below until 2:00 PM, Monday, August 23, 2021:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

General Contractor / Project Coordination Scope of Work: Project coordination is the scope of the General Construction Contract and subsequently, these terms shall be used interchangeably. The project coordinator shall be responsible for coordination between the General Construction Contract, HVAC Contract (that includes plumbing) and Electrical Contract. In addition, the General Contractor will be responsible for the following: Millwork / Carpentry, Finishes, Selective Demolition, Exterior Scope, Furnishings and Equipment, Related Owner Furnished Contractor Installed Items.

Heating
Sealed bids will be accepted below until 2:00 PM, Monday, August 23, 2021:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

Heating Scope of Work: Work of the Heating and Ventilation Contract includes heating systems with associated piping and controls, connection to equipment relocated or provided under other contracts, HVAC systems with associated piping and controls, Plumbing systems, Mechanical services connection to equipment relocated or provided under other contracts, Refrigeration systems, Ventilation systems, and Fire Protection systems, but is not limited to, the following: Heating, Testing and Balancing, HVAC Controls, Mechanical Connecting, Plumbing Connecting, Related Owner Furnished Contractor Installed Items.

Electrical
Sealed bids will be accepted below until 2:00 PM, Monday, August 23, 2021:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

Electrical Scope of Work: Work of the Electrical Contract includes, but is not limited to, the following: Electrical service and distribution, Interior lighting, Communication and security, Grounding systems, Telecommunications, Data infrastructure, Audio / Visual systems and furnishing integration of electrical service, Fire Alarm and Detection System(s), Information Technology, Installation of owner-furnished display panels, Electrical connections to Food Service Equipment, Electrical connections to equipment furnished by the General Construction Contract, Plumbing Contract, and related Owner Furnished Contractor Installed Items.

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with pending IPG number, or no IPG number.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date and time will not be accepted or evaluated.

Either electronic submissions OR paper submissions will be accepted for this solicitation.

IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (E-BiddingVendorInstructions.pdf)

MANDATORY PRE-BID MEETING:

Tuesday, June 8th, 2021 at 10:00 AM local time.

The pre-bid meeting will be virtual using the Zoom app.

The Zoom meeting call in information will be included with an addendum posted with this solicitation.

Mandatory Site Visit- Following the pre-bid meeting, site visits will be offered during a 4-hour timeslot, on Wednesday, June 9th 12:00-4:00pm. More information about the site visit will be shared during the pre-bid meeting on Tuesday, June 8th.

Interested Prime bidders must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the bid opening process, and if your company's name does not appear on the log, your bid will not be opened. Both the pre-bid meeting and the site visit are mandatory.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm August 13th, 2021 to Jackie Gunderson at jnmaste@ilstu.edu.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
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Specification Documents
  • JC200130_Add01.pdf (146 KB)
  • JC200130_Add02.pdf (166 KB)
  • JC200130_Add02_02.pdf (14 MB)
  • JC200130_Add03-02.pdf (3 MB)
  • JC200130_Add03.pdf (142 KB)
  • JC200130_bid_documents.pdf (1023 KB)
  • JC200130_Drawings.pdf (29 MB)
  • JC200130_SignageDesign.pdf (903 KB)
  • JC200130_Specs.pdf (8 MB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • ENCLOSURESFORBIDS.pdf (115 KB)
  • Form-B.pdf (1 MB)
  • JC200130_Pre-Bid_Attendance.pdf (366 KB)
  • JC200130_StateReminders.pdf (335 KB)