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Public Higher Education Bulletin

Illinois State University
Bid #JC210103

Invitation for Construction Bid: Cardinal Court Birch Hall Flooring

Award Info Published Wednesday January 12, 2022

J Spencer Construction, LLCNormal, IL

  • Amount: An estimated $212,200
  • BEP [100% / $212,200]
  • Terms: An estimated start date of 1/27/2022 through 9/30/2022
  • Renewals: None
  • Cushing Commercial Carpets (subcontractor)

Unsuccessful respondents (3)



4 total

1 successful respondent

3 unsuccessful respondents

4 BEP contractors
0 VBP contractors
0 Small businesses

Buyer for this procurement: Jackie Gunderson, (309) 438-1945

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Monday December 20, 2021

Addendum #3 has been posted. Please see attached file: JC210103_Add03.pdf

This notice has been modified
Published Sunday December 12, 2021

The Voluntary pre-bid meeting and site visit have been rescheduled for Friday, December 17th, and the bid opening has been extended until Friday, January 7th. The Zoom links have been updated to reflect the changes, and will still work for each meeting.

Addendum #2 has been posted. Please see attached file:


This notice has been modified
Published Monday December 6, 2021

Addendum 1 has been posted. Please see attached file: JC210103_Add01.pdf

First published Friday, December 3, 2021
Project Description
Provide all labor, material, equipment, and services necessary to remove and replace floorcoverings in Birch Hall at Cardinal Court Apartment Complex on the campus of Illinois State University. Work includes, but is not limited to, removal and proper disposal of existing carpeting, patching and prep existing subfloor and installation of new carpeting and rubber cove base.
Sealed bids will be accepted below until 2:00 PM, Friday, January 7, 2022:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with pending IPG number, or no IPG number.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date and time will not be accepted or evaluated.

Either electronic submissions OR paper submissions will be accepted for this solicitation.

IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (E-BiddingVendorInstructions.pdf)


Friday, December 17th, 2021 at 10:00 AM local time.

THIS IS NOT A MANDATORY PRE-BID MEETING. A voluntary pre-bid conference call will be offered virtually, using the Zoom app, and in-person at ISU Purchasing, this pre-bid meeting is not mandatory, however, it is highly encouraged.

The Zoom meeting call in information will be included with an addendum posted with this solicitation.

Voluntary Site Visit- Voluntary Site Visit- Following the pre-bid meeting, a 2 hour open house timeslot will be available for voluntary site visits, on Friday, December 17th, 2021 at 2:00-4:00 P.M. at Cardinal Court Housing Complex. More information about the site visit will be shared during the pre-bid meeting on Friday, December 10th.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm Monday, January 3rd, 2022 to Jackie Gunderson at

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • JC210103_Add01.pdf (147 KB)
  • JC210103_Add02.pdf (150 KB)
  • JC210103_Add03.pdf (186 KB)
  • JC210103_Bid_Docs.pdf (3 MB)
  • JC210103_BirchCarpet-Specifications.pdf (245 KB)
  • JC210103_BrandNameOnlySpecificationForm-Kinetex.pdf (529 KB)
  • JC210103_CardinalCourtBirch-Drawings.pdf (376 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • Form-B.pdf (1 MB)
  • JC210103_StateReminders.pdf (235 KB)
Public Opening Documents
  • JC210103_BIDTAB.pdf (277 KB)