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Public Higher Education Bulletin

 
Illinois State University
Bid #JC301420

Invitation for Construction Bid: University Housing Maintenance Paint

Award Info Published Wednesday June 17, 2020
Awarded to:
Contractor: RW Vandegraft Painting Graphics, Hudson, IL
Amount: An estimated $300,000
Division of Work: General - Painting (unsuccessful, responsive bidders: 3)
Terms:
An estimated start date of 6/17/2020 through 7/24/2020
Renewals:
None
Number of unsuccessful, responsive bidders: 3
Comments:
This award corrects the previous award that was based on expected budget, rather than actual need. The price per square foot has not changed, but the square footage required has been calculated higher than initially expected.
This award corrects and replaces the award posted below on May 19, 2020.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday May 19, 2020
Awarded to:
Contractor: RW Vandegraft Painting Graphics, Hudson, IL
Amount: An amount not to exceed $275,000
Division of Work: General - Painting (unsuccessful, responsive bidders: 3)
Terms:
An estimated start date of 6/2/2020 through 7/24/2020
Renewals:
None
Number of unsuccessful, responsive bidders: 3
Comments:

No funds appropriated by the General Assembly will be used for this project.

     
  • the total number of vendors who responded; see attached BEP_Report
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  • the number of unsuccessful vendors who responded; see attached BEP_Report
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  • the name of each bidder or offeror who submitted a response; see attached BEP_Report
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  • the bid amount of each bid or offer; see attached BEP_Report
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  • for each vendor who submitted a response, including the awarded vendor:    
           
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the total number of VBP vendors that submitted responses; see attached BEP_Report
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  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached Bid_Tab
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday May 7, 2020

Addendum #2 has posted. See attached files:

JC301420_Add02

The pre-bid attendance log has been added as file: JC301420_prebid_attendance

Updated Substitution/Equal Supplier as file: JC301420_DiamondVogel-Equal

E-BIDDING CLARIFICATION:

After the submission deadline, a recording of the solicitation opening will be available upon request.

This notice has been modified
Published Wednesday April 29, 2020

Addendum #1 has posted, which includes Zoom information for the virtual pre-bid meeting and the virtual bid opening.

See attached files:

JC301420_add01

First published Monday, April 27, 2020
Project Description

In Summer 2020, Illinois State University Housing Services (UHS) will need a contractor or contractors to complete maintenance painting during the summer turnover process. This will occur in all residence halls and UHS-owned properties. Contractor will provide all labor, equipment, and materials (i.e. patching, materials, plaster, primer, finish paint, brushes, rollers, etc.) required to paint all student apartments, corridors, and stairways on all four floors noted in schedule. Please refer to the attached painting schedule. Contractor will submit a bid for the patching and painting as specified in these specifications in the following areas: student rooms (defined as any room with a mattress), kitchen, living rooms, and bathrooms.

Sealed bids will be accepted below until 2:00 PM, Tuesday, May 12, 2020:
At the following address
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
Ebidding, IL 00000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

ONLY electronic submissions will be accepted. Paper submissions will not be accepted for this solicitation.

IMPORTANT: Read the attached E-Bidding instructions for critical information. (File:E-BiddingVendorInstructions.pdf)

NOTICE: Pre-Bid Meeting

A voluntary pre-submission conference call will be held on Monday, May 4, 2020 at 10:00 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is not mandatory, however, it is highly encouraged. We will discuss the submittal changes, as outlined below, as well as e-bidding registration details and instructions.

The Zoom meeting call-in information will be included in a future addendum posted to this solicitation.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm May 6, 2020 to Jackie Gunderson at jnmaste@ilstu.edu.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • JC301420_add01.pdf (148 KB)
  • JC301420_Add02.pdf (140 KB)
  • JC301420_bid_documents.pdf (1 MB)
  • JC301420_Damage-Examples.pdf (3 MB)
  • JC301420_DiamondVogel-Equal.pdf (411 KB)
  • JC301420_Drawings.pdf (10 MB)
  • JC301420_Maintenance-Paint_Specs.pdf (318 KB)
Other Public Documents
  • Checklist-Enclosures_For_Bids.pdf (107 KB)
  • E-BiddingVendorInstructions.pdf (334 KB)
  • JC301420_prebid_attendance.pdf (81 KB)
  • JC301420_StateReminders-ebid.pdf (218 KB)
Public Opening Documents
  • BEP_Report.pdf (111 KB)
  • BID_TAB.pdf (324 KB)