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Public Higher Education Bulletin

Illinois State University
SoleSource #JS23001

Announcement of a Sole Source Purchase

Award Info Published Tuesday November 15, 2022

Mackey Mitchell ArchitectsSt. Louis, MO

  • Amount: An estimated $9,000,000
  • Terms: An estimated start date of 8/16/2022 through 6/30/2026, 46 months
  • Renewals: None
  • Rubinos & Mesia Engineers, Inc. (subcontractor)
    BEP [12.75% / $1,147,500]
  • Virtual Energy Solutions, Inc. dba VES (subcontractor)
    BEP [5.75% / $517,500]
  • Site Design Group, Ltd. (subcontractor)
    BEP [3% / $270,000]



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday August 16, 2022
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, August 1, 2022
The University awarded a contract for architectural and engineering services to Mackey Mitchell Architects, St. Louis, MO, for an estimated $9,000,000.

In 2017, ISUs University Housing Service conducted Feasibility Study, which recommended that ISU construct new residence halls to house approximately 1,200 students and add additional dining to support on campus student dining needs. Based on the original feasibility study, in December 2018, an RFP was issued for a concession seeking a developer under a Public Private Partnership (P3) structure for construction a new residence hall and dining center. Gilbane Development Company, including Mackey Mitchell as the A&E firm, was awarded the project as the developer of the potential project in 2019. The COVID-19 pandemic had a significant impact on university housing, and the project was suspended. The University decided to move away from the original P3 project model and to proceed with the project as a traditional, university owned, auxiliary facility system (AFS) funded capital project initiated and managed by Illinois State University.

The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

The University has determined that this purchase is only economically available from this source because Mackey Mitchell, as original creators, of the plans for the project are uniquely positioned to continue the A/E work the project forward.

The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

August 17, 2022
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
August 12, 2022
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • JS23001.pdf (1 MB)
Sole Source Justification Part 2
  • JS23001Pt2.pdf (86 KB)