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Public Higher Education Bulletin

Illinois State University
Bid #NB030520

Invitation for Bid: Motor Fuel Delivered

This solicitation will not be awarded
Published Wednesday March 11, 2020
The University received no responsive bids. Any future IFB will be posted to this website.
This notice has been modified
Published Tuesday February 25, 2020
Questions received are addressed in Addendum 02.

See attached file: NB030520_Addendum02_Questions
This notice has been modified
Published Tuesday February 18, 2020
This modification is to remind vendors about the State of Illinois requirements for submitting a bid, as well as to update certain sections of the original bid specifications.

See attached files:
1. NB030520_State_Requirements_Reminder.pdf
2. NB030520_Addendum01.pdf
First published Friday, February 14, 2020
Sealed bids will be accepted below until 2:00 PM, Thursday March 5, 2020:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790
Illinois State University is accepting bids for Fixed Price Motor Fuel purchases and delivery for the approximated period of 04/01/2020 through 03/31/2021. The prices submitted with your bid cannot be adjusted upon award nor at any time during the term.

There are two (2) line items for the bid:
1. No Lead Gasoline: Estimated 105,000 gal/year, University Unleaded Fuel Tank capacity is 12,000 gallons;
2. Diesel: Estimated 11,000 gal/year, University Diesel Tanks (2) capacity are 1,000 gallons.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Nick Mullins
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • NB030520_Addendum01.pdf (109 KB)
  • NB030520_Addendum02_Questions.pdf (198 KB)
  • NB030520_Motor_Fuel_Delivered.pdf (3 MB)
  • NB030520_State_Requirements_Reminder.pdf (234 KB)