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Public Higher Education Bulletin

 
Illinois State University
Bid #NB032420

Invitation for Bid: Action Stacker Chair or Equal

Award Info Published Saturday June 6, 2020
Awarded to:
Vendor: Leland M Thompson Inc dba Southwest Contract, Temple, TX
Amount: An estimated $108,113.50
Terms:
An estimated start date of 6/15/2020 through 7/24/2020
Renewals:
None
Number of unsuccessful, responsive bidders: 13
Comments:

No funds appropriated by the General Assembly will be used for this project.

     
  • the total number of vendors who responded; see attached BEP_Report
  •  
  • the number of unsuccessful vendors who responded; see attached BEP_Report
  •  
  • the name of each bidder or offeror who submitted a response; see attached BEP_Report
  •  
  • the bid amount of each bid or offer; see attached BEP_Report
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  • for each vendor who submitted a response, including the awarded vendor:    
           
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the total number of VBP vendors that submitted responses; see attached BEP_Report
    •    
     
  •  
  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached Bid_Tab
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday May 11, 2020
Clarifications are addressed in Addendum 04.

See attached file:
NB032420_Addendum04_clarifications.pdf

(Note: In the modification notice published below on May 1, 2020, Addendum 03 was mistakenly described as Addendum 01 - this should correctly read as Addendum 03.)
This notice has been modified
Published Friday May 1, 2020
Addendum #1 has posted. In response to COVID-19, ISU is enabling electronic submission of responses (e-bidding) for this solicitation. New electronic response regulations and instructions are provided in the attachments. If a physical response has already been submitted, it will be returned unopened. ONLY ELECTRONIC responses will be accepted as submitted using the e-bidding process for this solicitation. After the submission deadline, a recording of the solicitation opening is available upon request.

See attached files. These documents supersede any previous documents.

Addendum #1: NB032420_Addendum01.pdf
Solicitation document modifications: NB032420_Addendum#_BidDocRevisions.pdf
E-Bidding instructions for Vendors: E-BiddingVendorInstructions.pdf
Updated state reminders: StateReminders-ebid.pdf
Form A: Form_A-ebid.pdf

The bid deadline has been extended to Tuesday, May 19, 2020 at 2:00pm local time.
This notice has been modified
Published Friday April 3, 2020
To comply with Governor Pritzker's Executive Order 2020-18 (EO 2020-18) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 05/05/2020. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.
This notice has been modified
Published Monday March 23, 2020
To comply with Governor Pritzker's Executive order 2020-10 (EO 2020-10) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 04/14/2020. Any voluntary pre-bid meetings that are phone-in/remote are still being conducted as scheduled. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.
This notice has been modified
Published Tuesday March 17, 2020
Two additional NIGP codes and questions received are addressed in Addendum 02.

See attached file:
1. NB032420_Addendum02_Questions_New-NIGP-codes.pdf
This notice has been modified
Published Monday March 2, 2020
This modification is to remind vendors about the State of Illinois requirements for submitting a bid.

See attached files:
1. NB032420_State_Requirements_Reminder.pdf
This notice has been modified
Published Thursday February 27, 2020
This modification is to update certain sections of the original bid specifications and this notice.

See attached files:
1. NB032420_Addendum01_Acton_clarification.pdf
First published Thursday, February 27, 2020
Sealed bids will be accepted below until 2:00 PM, Tuesday May 19, 2020:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
Ebidding, IL 00000
via Electronic Bidding
University Housing at Illinois State University is hereby requesting manufacturers and/or suppliers of stacking chairs to submit bids to furnish and deliver stacking chairs for use within a residence hall located in Normal, Illinois, in accordance with the Specification Documents. The University highly desires delivery of the furniture between July 20 - July 24, 2020, but delivery must be made no later than July 29th, 2020.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Nick Mullins
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • Form_A-ebid.pdf (214 KB)
  • NB032420_Action_Stacker_Chair_or_Equal.pdf (3 MB)
  • NB032420_Addendum01_Acton_clarification.pdf (97 KB)
  • NB032420_Addendum02_Questions_New-NIGP-codes.pdf (8 MB)
  • NB032420_Addendum03.pdf (391 KB)
  • NB032420_Addendum03_BidDocRevisions.pdf (524 KB)
  • NB032420_Addendum04_clarifications.pdf (142 KB)
  • NB032420_State_Requirements_Reminder.pdf (270 KB)
  • StateReminders-ebid.pdf (230 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (334 KB)
Public Opening Documents
  • BEP_Report.pdf (618 KB)
  • Bid_Tab.pdf (781 KB)
Waiver Document
  • BEP_Waiver.pdf (951 KB)