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Public Higher Education Bulletin

 
Illinois State University
Bid #NB033020

Invitation for Bid: Motor Fuel Delivered

This notice has been modified
Published Thursday May 7, 2020
Questions received are addressed in Addendum 02.

See attached file: NB033020_Addendum02_QA.
This notice has been modified
Published Friday May 1, 2020
Addendum #1 has posted. In response to COVID-19, ISU is enabling electronic submission of responses (e-bidding) for this solicitation. New electronic response regulations and instructions are provided in the attachments. If a physical response has already been submitted, it will be returned unopened. ONLY ELECTRONIC responses will be accepted as submitted using the e-bidding process for this solicitation. After the submission deadline, a recording of the solicitation opening is available upon request.

See attached files. These documents supersede any previous documents.

Addendum #1: NB033020_Addendum01.pdf
Solicitation document modifications: NB033020_Addendum01_BidDocRevisions.pdf
E-Bidding instructions for Vendors: E-BiddingVendorInstructions.pdf
Updated state reminders: StateReminders-ebid.pdf
Form A: Form_A-ebid.pdf

The bid deadline has been extended to Friday, May 15, 2020 at 2:00pm local time.
This notice has been modified
Published Friday April 3, 2020
To comply with Governor Pritzker's Executive Order 2020-18 (EO 2020-18) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 05/05/2020. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.
This notice has been modified
Published Tuesday March 24, 2020
To comply with Governor Pritzker's Executive order 2020-10 (EO 2020-10) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 04/14/2020. Any voluntary pre-bid meetings that are phone-in/remote are still being conducted as scheduled. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.
This notice has been modified
Published Monday March 16, 2020
This modification is to remind vendors about the State of Illinois requirements for submitting a bid.

See attached files:
1. NB033020_State_Requirements_Reminder.pdf
First published Friday, March 13, 2020
Sealed bids will be accepted below until 2:00 PM, Friday May 15, 2020:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
Ebidding, IL 00000
via Electronic Bidding
Illinois State University is accepting bids for Fixed Price Motor Fuel purchases and delivery for the approximated period of 05/01/2020 through 04/30/2021. The prices submitted with your bid cannot be adjusted upon award nor at any time during the term.

There are two (2) line items for the bid:
1. No Lead Gasoline: Estimated 105,000 gal/year, University Unleaded Fuel Tank capacity is 12,000 gallons;
2. Diesel: Estimated 11,000 gal/year, University Diesel Tanks (2) capacity are 1,000 gallons.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Nick Mullins
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • Form_A-ebid.pdf (214 KB)
  • NB033020_Addendum01.pdf (391 KB)
  • NB033020_Addendum01_BidDocRevisions.pdf (524 KB)
  • NB033020_Addendum02_QA.pdf (112 KB)
  • NB033020_Motor_Fuel_Delivered.pdf (2 MB)
  • NB033020_State_Requirements_Reminder.pdf (269 KB)
  • StateReminders-ebid.pdf (230 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (334 KB)