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Public Higher Education Bulletin

Illinois State University
Bid #NB051421

Invitation for Bid: Motor Fuel Delivered

Award Info Published Thursday May 20, 2021

Evergreen FS IncBloomington, IL

  • Amount: An estimated $318,895
  • Terms: An estimated start date of 6/5/2021 through 6/4/2022
  • Renewals: None

Unsuccessful respondents (1)



2 total

1 successful respondent

1 unsuccessful respondent

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Nick Mullins, (309) 438-1946

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

No funds appropriated by the General Assembly will be used for this project. For the information recorded at the solicitation opening, see attached Bid_Tab.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Monday May 10, 2021
This modification addresses vendor questions and provides pre-bid meeting attendance.

See attached files:
1. NB051421_Addendum02_QA_and_prebid-attendance.pdf
This notice has been modified
Published Monday May 3, 2021
This modification adds a voluntary Site Visit to the bid.

See attached files:
1. NB051421_Addendum01_Site_Visit.pdf
This notice has been modified
Published Monday May 3, 2021
This modification is to remind vendors about the State of Illinois requirements for submitting a bid.

See attached files:
1. StateRequirementsReminder.pdf
First published Tuesday, April 27, 2021
Sealed bids will be accepted below until 2:00 PM, Friday May 14, 2021:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding
Illinois State University is accepting bids for Fixed Price Motor Fuel purchases and delivery for a one-year period estimated 06/05/2021 to 06/04/2022. The prices submitted with your bid cannot be adjusted upon award nor at any time during the term.

In response to COVID-19, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic (e-bidding) or hard copy submissions will be accepted for this solicitation.

Read the attached E-Bidding instructions for critical information. (File: E-BiddingVendorInstructions.pdf)

NOTICE Pre-Bid Meeting
A voluntary pre-submission conference call will be held on Thursday, May 5, 2021 at 10:00AM CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid virtual meeting is not mandatory, however, it is highly encouraged. We will discuss state requirements as well as optional e-bidding registration details and instructions. The Zoom virtual/call-in meeting information is in the Specification Documents.

After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Nick Mullins
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • NB051421_Addendum01_Site_Visit.pdf (708 KB)
  • NB051421_Addendum02_QA_and_prebid-attendance.pdf (701 KB)
  • NB051421_Motor_Fuel_Delivered.pdf (2 MB)
  • StateRequirementsReminder.pdf (673 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
Bid Tabulation
  • Bid_Tab.pdf (838 KB)