To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

Illinois State University
RFP #NR011822

Request for Proposal: Student Health Insurance Plan

Award Info Published Thursday June 16, 2022

Aetna Life Insurance CompanyHartford, CT

  • Amount: An estimated $9,000,000
Market basket total 8,308,500
  • Terms: An estimated start date of 8/15/2022 through 8/20/2023
  • Renewals: 9 one-year
  • Potential Future Renewals: $81,000,000
  • Command Marketing Innovations, LLC (subcontractor)
    BEP [1% / $0]

Unsuccessful respondents (1)



2 total

1 successful respondent

1 unsuccessful respondent

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Stacy Brown, (309) 438-1946

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

Market Basket Price for Awarded vendor is $8,308,500. Price is based upon estimated student attendance so some contingency has been included in the Award total to allow for higher attendance and thus higher use.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Tuesday January 11, 2022
This modification addresses Vendor Questions and contains the pre-submission conference attendance in Addendum 01.

See attached files:
1. NR011822_Addendum01.pdf
This notice has been modified
Published Wednesday January 5, 2022
This modification is to remind vendors about the State of Illinois requirements for submitting a proposal.

See attached files:
1. NR011822_State_Requirements_Reminder.pdf
First published Wednesday, December 15, 2021
Sealed proposals will be accepted below until 2:00 PM, Tuesday January 18, 2022:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790
via Electronic Bidding
The Board of Trustees of Illinois State University (ISU) is requesting Proposals for the Student Health Insurance Plan (SHIP) for the school year 2022-2023. The Policy year will begin on August 15, 2022.

The SHIP is administered by the Student Insurance Office (IO), located in the Student Services Building, reports to the Division of Student Affairs, and is staffed with 4.25 FTEs. Personnel include 1 full-time working manager, 3 full-time Medical Insurance Specialists, and .25 extra help staff. The IO not only manages the SHIP, but it acts as a Third-Party Claims Administrator (TPA). This arrangement has been in place for over 43 years. The full cost of the IO (salaries, benefits, office space, supplies, utilities, and equipment) is covered by an Administrative Fee that is included in the total insurance premium charged to the student.

It is the objective of Illinois State University to enter into a contract with a licensed Insurance Carrier to provide Student Health and Accident Insurance for a one-year period with up to 9 one-year renewals. Coverage will be in effect commensurate with the academic calendar with premiums assessed with tuition and fees for each of three Terms: Fall, Spring, Summer.

In response to COVID-19, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic (e-bidding) or hard copy submissions will be accepted for this solicitation.

Read the attached E-Bidding instructions for critical information. (File: E-BiddingVendorInstructions.pdf)

NOTICE Pre-Bid Meeting
A voluntary pre-submission conference call will be held on Friday, January 7, 2022 at 10AM CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid virtual meeting is not mandatory, however, it is highly encouraged. We will discuss state requirements as well as optional e-bidding registration details and instructions. The Zoom virtual/call-in meeting information is in the Specification Documents.

After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Nick Mullins
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
This procurement may be contingent on Board of Trustees approval.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • NR011822_Addendum01.pdf (213 KB)
  • NR011822_Exhibit1.pdf (22 MB)
  • NR011822_Exhibit2.PDF (2 MB)
  • NR011822_Exhibit3.PDF (1 MB)
  • NR011822_Exhibit4.pdf (8 MB)
  • NR011822_Exhibit5.PDF (10 MB)
  • NR011822_Exhibit6.pdf (3 MB)
  • NR011822_Student_Health_Insurance_Plan.pdf (2 MB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • NR011822_State_Requirements_Reminder.pdf (270 KB)
Public Opening Documents
  • NR011822_BEPutilizationplans.pdf (96 KB)