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Public Higher Education Bulletin

Illinois State University
QBS #QBS012920

Request for Professional Services Qualifications (QBS): SLB Fume Hood Replacement

This notice has been modified
Published Tuesday January 21, 2020

Due to a technology issue, several vendors that attended the voluntary pre-submission conference call were unable to understand most of the information shared over the static on the line. As a follow-up to those issues, we are posting the pre-submission conference call script used by the buyer during the call, as attachment: QBS012920_TeleconferenceScript we hope this clears up any information missed on the conference call, and we apologize for the inconvenience.

First published Tuesday, January 14, 2020
Project Description

Illinois State University is seeking professional engineering services from firms who have experience in higher education science laboratory facilities.

This advertisement is directed to the engineering support services needed to complete the design and construction documents for public bidding including construction documents, specifications, bid services and construction administration services. Needed services and brief scope of work include:

Mechanical (HVAC) Engineering

Plumbing Engineering

Electrical Engineering

It is expected the a single team comprised of these disciplines will be assembled to provide the referenced services.

The ISU Science Laboratory Building was opened for classes in 1996. This four-story facility is primarily a Biology and Chemistry laboratory building with no traditional classroom spaces and consists of roughly 145,470 square feet of total area. Mechanically, the building is served by 100% make-up air units with variable air volume boxes (VAV). The fume hoods are part of a manifold system with all the exhaust rising to the roof to exhaust fans, with a heat recovery system. The existing ISU Science Laboratory Building has 157 laboratory exhaust fume hoods with a total of 205 fume hood workstations, served by 165 fume hood exhaust air valves. The University now desires to renovate the entire fume hood exhaust system. The scope of this project involves:

1.Removing approximately (165) existing fume hood exhaust air valve, controller, approximately (80) VAV terminal unitand associated stand-alone pneumatic controls.

2.The existing fume hoods will remain.

3.Provide approximately (165) new integrated fume hood exhaust fast-acting damper system, approximately (80) fastacting VAV/reheat and DDC controllers that can communicate with the existing University central building automationsoftware system.

4.Provide new sash sensors, fume hood displays on approximately (205) existing fume hood work stations.

5.Provide new room temperature controllers that integrate with fume hood system and existing perimeter radiant ceilingpanels.

6.The scope of this engagement includes review and evaluation of all roof mounted exhaust fans, existing ductwork andheat recovery systems, recommended upgrades, and/or replacement, along with work listed above.

Engineering firms interested in submitting their qualifications should have demonstrated knowledge, experience, and expertise with facilities of this typology. The designers and any required sub-consultants will be responsible for developing a comprehensive construction budget and schedule for this project. It is planned that the construction will be phased to allow all existing building operations to remain fully functional during the academic year. The primary construction window will be mid-May to mid- August, annually.

As a project funded by the University, the following are required:

Complete A/E 3D Building Information Modeling (BIM) during the entire design process.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Wednesday January 29, 2020:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790


A voluntary pre-submission conference call will be held on Tuesday, January 21, 2020 at 10:00 a.m.CST

You may attend via telephone by calling into either (888) 822-7517 (USA Toll-Free) or (713) 353-0212 (USA Caller Paid/International Toll).

Use access code 5604312 to join the teleconference.

A list of potential BEP Certified contractors has been posted as file:



*Vendor capacity and timely BEP certification should be independently verified by the prime bidder. This list is attached here for the convenience of interested vendors, not as an official or comprehensive list of BEP Certified vendors that are capable of meeting the solicitation requirements at the time of the bid. The list has been created using the commodity codes identified by Illinois State University in the Utilization Plan. Good Faith Effort waiver requests will not be accepted if a prime bidder does not exhaust outreach efforts, as detailed in the Utilization Plan, to BEP certified vendors associated with the University-identified commodity codes. For current and official BEP resources go to:

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

This bulletin is the only official source of documents for this solicitation. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm January 24, 2020 to Jackie Gunderson at

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • QBS012920-ad.pdf (679 KB)
Other Public Documents
  • QBS012920_BEPVendorList.pdf (162 KB)
  • QBS012920_BEP_Utilization_Plan.pdf (351 KB)
  • QBS012920_FormA.docx (102 KB)
  • QBS012920_FormB.docx (43 KB)
  • QBS012920_LOI.pdf (114 KB)
  • QBS012920_State_Requirements_Reminder.pdf (554 KB)
  • QBS012920_TeleconferenceScript.pdf (148 KB)