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Public Higher Education Bulletin

 
Illinois State University
QBS #QBS021021

Request for Professional Services Qualifications (QBS): College of Fine Arts Food Venue Design and Install

This notice has been modified
Published Tuesday January 26, 2021

Voluntary pre-submission meeting was held on 1/26/2021. Meeting attendance is attached as file:

QBS021021_Pre-Submission-attendance.pdf

This notice has been modified
Published Tuesday January 19, 2021

Addendum #1 has been posted. See attached file:

QBS021021_Add01.pdf

First published Tuesday, January 19, 2021
Project Description

Illinois State University (ISU) is seeking professional architecture, food service, specialty design, interior design, and engineering services from firms who have experience in designing food venues for higher education environments.

The ISU Wonsook Kim College of Fine Arts (WKCFA) is currently in design for a major renovation and addition project. That project includes the replacement of our Centennial West facility. The scope of this project involves the creation of a food service venue within the new Centennial West replacement facility. This will replace the current WKCFA Airport Lounge.

This advertisement is directed to Architectural firm coordinated teams needed to complete the design and construction documents for public bidding including construction documents, specifications, bid services and construction administration services. Needed services and brief scope of work include: Architectural, Mechanical (HVAC) Engineering, Plumbing Engineering, Electrical Engineering, Lighting Design, Food Service, and Landscape Design. It is expected that a single team comprised of these disciplines will be assembled to provide the referenced services.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Wednesday February 10, 2021:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with a pending IPG number, or no IPG number.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic submissions OR paper submissions will be accepted for this solicitation.

IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information.

(E-BiddingVendorInstructions.pdf)

NOTICE- A voluntary pre-submission conference call will be held on Tuesday, January 26, 2021 at 10 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is not mandatory, however, it is highly encouraged. We will discuss the submittal changes, as outlined below, as well as e-bidding registration details and instructions.

The Zoom meeting call-in information will be included with an addendum posted with this solicitation.

After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm February 1, 2021 to Jackie Gunderson at jnmaste@ilstu.edu.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • FormA.pdf (216 KB)
  • FormB.pdf (119 KB)
  • QBS021021_ad.pdf (670 KB)
  • QBS021021_Add01.pdf (146 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • QBS021021_Pre-Submission-attendance.pdf (93 KB)
  • State_Reminders.pdf (242 KB)