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Public Higher Education Bulletin

Illinois State University
QBS #QBS022120

Request for Professional Services Qualifications (QBS): Cardinal Court Roof Replacement

Award Info Published Tuesday May 5, 2020
Awarded to:
Consultant: Allied Design Consultants, Inc., Springfield, IL
Amount: An estimated $56,220
Section/Division: Design (Unsuccessful, Responsive Respondents: 2)
An estimated start date of 5/5/2020 through 12/30/2023
Number of Unsuccessful, Responsive Respondents: 2

No funds appropriated by the General Assembly will be used for this project.

  • the total number of vendors who responded; see attached BEP_Report
  • the number of unsuccessful vendors who responded; see attached BEP_Report
  • the name of each bidder or offeror who submitted a response; see attached BEP_Report
  • the bid amount of each bid or offer; see attached BEP_Report
  • for each vendor who submitted a response, including the awarded vendor:����
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor�s submitted utilization plan; see attached BEP_Report
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    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see attached BEP_Report
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    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor�s submitted utilization plan; see attached BEP_Report
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    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see attached BEP_Report
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    • the total number of VBP vendors that submitted responses; see attached BEP_Report
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  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached Bid_Tab
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday February 13, 2020

Addendum #1 has posted. See attached files:




This Utilization Plan includes the NIGP Codes provided by the University and precedes the existing.

First published Thursday, February 6, 2020
Project Description

Illinois State University is seeking statements of qualifications from qualified professional design firms interested in providing design and construction administrative services for the installation of a new shingled roof for the Cardinal Court housing complex on the Illinois State University main campus in Normal, Illinois.

Cardinal Court is a housing complex consisting of six separate buildings; five four-story housing units and one single-story community center building. The complex houses approximately 900 students.

The scope of the project will include the removal of the existing roof and replacement with a new shingle roofing system. The design consultant will be responsible for investigating existing conditions to identify and correct any construction and roofing details that have contributed to the failure of the current roof. The new roof system shall have no less than a 25-year warranty.

On-site observation and coordination services during construction will be required to facilitate the roof replacement work and project scheduling with appropriate ISU staff.

Design firms interested in submitting their qualifications should have demonstrated knowledge and experience with roof replacement projects. The design professionals and their consultants will be responsible for developing a complete project budget as their design progresses.

As a project funded by the University, the following are required:

Complete A/E 3D Building Information Modeling (BIM) during the entire design process.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Friday February 21, 2020:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790


A voluntary pre-submission conference call will be held on Thursday, February 13, 2020 at 10:00 a.m.CST

You may attend via telephone by calling into either (888) 822-7517 (USA Toll-Free) or (713) 353-0212 (USA Caller Paid/International Toll).

Use access code 5604312 to join the teleconference.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes will be included in Part III of this solicitation's BEP Utilization Plan, as a part of Addendum 01. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

This bulletin is the only official source of documents for this solicitation. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than�4:30pm February 17, 2020 to Jackie Gunderson at

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • QBS022120-ad.pdf (501 KB)
  • QBS022120_Add01.pdf (139 KB)
Other Public Documents
  • FormA.docx (102 KB)
  • FormB.docx (43 KB)
  • QBS022120-updated_BEP_Utilization_Plan.pdf (336 KB)
  • QBS022120_BEP_Utilization_Plan.pdf (388 KB)
  • QBS022120_StateReminders.pdf (227 KB)
Public Opening Documents
  • BEP_Report.pdf (284 KB)
  • Bid_Tab.pdf (459 KB)