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Public Higher Education Bulletin

Illinois State University
QBS #QBS022620

Request for Professional Services Qualifications (QBS): Felmley Annex HVAC and Exterior

This notice has been modified
Published Thursday February 20, 2020

Addendum #1 has been posted, see attached files:



First published Tuesday, February 11, 2020
Project Description

Illinois State University is seeking professional architectural and/or engineering services from firms who have experience in higher education science laboratory facilities.

The ISU Felmley Science Annex was opened for classes in 1963. This four-story facility houses spaces for Geology/Geography, Health Sciences, and Chemistry. The building envelope is concrete masonry units with a brick veneer. Intermediate curtain wall panels provide natural light to the interior spaces. These curtain wall panels are failing, compromising the weather-tightness of the building and taxing the mechanical systems. Mechanically, the building is served by two air handling units and energy recovery units. Due to the inability to balance the system, ductwork has collapsed, distribution of fresh air is inadequate, and the HV AC system is performing well below requirements.

The University plans to renovate this facility. The University commissioned a professional consultant in 2018. This consultant prepared a report with recommendations to address all building HV AC issues. This report will be shared with the successful consultant. Therefore, the scope of this project involves:

1. Evaluation and subsequent phased design of space programming with a concentration on laboratory and non-laboratory space. Work shall include new casework and room finish upgrades.

2. Evaluation and subsequent upgrade of plumbing, electrical and mechanical systems including lab hoods, safety showers and eye wash stations.

3. Evaluation and subsequent renovation ofHVAC systems including but not limited to air handling systems, V AV boxes, energy recovery systems, ductwork and hydronic systems with a focus on energy conservation.

4. Remove all abandoned equipment from building/site.

5. Conversion and/or upgrade of building controls to a direct digital controls system.

6. Evaluation and replacement of the existing curtain wall system.

7. Evaluation and subsequent phased design of roof repair/replacement, including equipment screening, with a focus on energy conservation.

8. Building commissioning.

9. Asbestos Abatement.

Architectural and/or engineering firms interested in submitting their qualifications should have demonstrated knowledge, experience, and expertise with facilities of this typology. The designers and any required sub-consultants will be responsible for developing a comprehensive construction budget and schedule for this project. It is planned that the construction will be phased to allow all existing building operations to remain fully functional during the academic year. The primary construction window will be mid-May to mid- August, annually.

As a project funded by the University, the following are required:

Complete A/E 3D Building Information Modeling (BIM) during the entire design process.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Wednesday February 26, 2020:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790


A voluntary pre-submission conference call will be held on Monday, February 17, 2020 at 10:00 a.m.CST

You may attend via telephone by calling into either (888) 822-7517 (USA Toll-Free) or (713) 353-0212 (USA Caller Paid/International Toll).

Use access code 5604312 to join the teleconference.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

This bulletin is the only official source of documents for this solicitation. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than´┐Ż4:30pm February 19, 2020 to Jackie Gunderson at

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • QBS022620-ad.pdf (558 KB)
  • QBS022620_Add01.pdf (141 KB)
Other Public Documents
  • FormA.docx (102 KB)
  • FormB.docx (43 KB)
  • QBS022620_BEPUtilizationPlan.pdf (335 KB)
  • QBS022620_StateReminders.pdf (219 KB)