To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

Illinois State University
QBS #QBS062420

Request for Professional Services Qualifications (QBS): Redbird Arena Roof Assessment and Replacement

Award Info Published Wednesday August 26, 2020
Awarded to:
Consultant: Geiger Engineering, Suffern, NY
Amount: An estimated $360,635
Section/Division: Design (Unsuccessful, Responsive Respondents: 4)
An estimated start date of 9/10/2020 through 12/31/2025
Number of Unsuccessful, Responsive Respondents: 4

No funds appropriated by the General Assembly will be used for this project.

  • the total number of vendors who responded; see attached BEP_Report
  • the number of unsuccessful vendors who responded; see attached BEP_Report
  • the name of each bidder or offeror who submitted a response; see attached BEP_Report
  • the bid amount of each bid or offer; see attached BEP_Report
  • for each vendor who submitted a response, including the awarded vendor:    
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see attached BEP_Report
    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see attached BEP_Report
    • the total number of VBP vendors that submitted responses; see attached BEP_Report
  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached Bid_Tab
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday June 16, 2020

Addendum #2 has been posted. See attached file: QBS062420_Add02.pdf with additional file QBS062420_pre-bid_attendance.pdf

This notice has been modified
Published Tuesday June 9, 2020

Addendum #1 has been posted. See attached file: QBS062420_Add01.pdf

First published Tuesday, June 9, 2020
Project Description

Illinois State University is seeking professional architectural and engineering services from firms who have experience in the assessment, repair or replacement of a tensioned cable fabric roof system.

The Illinois State University Redbird Arena is an ISU campus sports venue. In addition to hosting competitive collegiate basketball and volleyball, Academic convocations and other community events use the Arena facility. The Arena is covered by a Cabledome structure clad with tensioned membrane panels of Polytetrafluoroethylene (PTFE) coated fiberglass fabric, fiberglass insulation and PVC coated polyester liner/ceiling. The Cabledome consists of a non-triangulated cable and strut network anchored to a perimeter collar ring-beam. The Redbird Arena roof was the first Cabledome structure built in the United States. This facility has perimeter tensioned membrane skylights constructed of the same materials.

The University has been monitoring the condition of the roof since the building was built. Assessments were completed in 2003 and 2014. These assessments recommended plans be developed for the replacement of the roof. Therefore, the scope of this project includes the following:

1. Conduct a current condition assessment of the roof fabric and structure, including structural loading capabilities. This condition assessment will determine the remaining useful life of this roof system and when it needs to be replaced (i.e. calendar year)

2. Develop a plan for roof and skylight replacement, including contemporary materials and installation methodology as appropriate, subject to Illinois State University approval.

3. Develop a plan for any modifications and repairs to the structural system, including the collar ring-beam and cables, subject to Illinois State University approval.

4.Prepare a report outlining considerations and making recommendations how construction access may be approached.

5. Prepare a complete set of construction documents for bidding.

6. Answer all questions during ISU's public procurement process.

7. Provide construction administration services during repairs, or replacement.

Architecture and Engineering firms interested in submitting their qualifications should have demonstrated knowledge, experience, and expertise with facilities of this typology. The designers and any required sub-consultants will be responsible for developing a comprehensive construction budget and schedule for this project.

This advertisement is directed to the engineering support services needed to complete the design and construction documents for public bidding including construction documents, specifications, bid services and construction administration services. Needed services and brief scope of work include: Architectural, Roofing Specialists and Structural Engineering.

It is expected that a single team comprised of these disciplines will be assembled to provide the referenced services.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Wednesday June 24, 2020:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
Ebidding, IL 00000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

ONLY electronic submissions will be accepted. Paper submissions will not be accepted for this solicitation.

IMPORTANT: Read the attached E-Bidding instructions for critical information. (File:E-BiddingVendorInstructions.pdf)

NOTICE: Pre-Bid Meeting

A voluntary pre-submission conference call will be held on Tuesday, June 16, 2020 at 10:00 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is not mandatory, however, it is highly encouraged. We will discuss the submittal changes, as outlined below, as well as e-bidding registration details and instructions. The Zoom meeting call-in information will be included in a future addendum posted to this solicitation.

After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • QBS062420_ad.pdf (261 KB)
  • QBS062420_Add01.pdf (147 KB)
  • QBS062420_Add02.pdf (140 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (334 KB)
  • Form_A-ebid.pdf (214 KB)
  • QBS062420_BEP_Utilization.pdf (331 KB)
  • QBS062420_pre-bid_attendance.pdf (143 KB)
  • QBS062420_StateReminders-ebid.pdf (240 KB)
Public Opening Documents
  • BEP_Report.pdf (78 KB)
  • BIDTAB.pdf (277 KB)