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Public Higher Education Bulletin

Illinois State University
QBS #QBS090121

Request for Professional Services Qualifications (QBS): CVA Rotunda Classroom Renovation

Published Wednesday October 26, 2022
Consultant: Gensler Architecture, Design & Planning
Amendment Amount: $36,031
CO-01 Increase $36,031 New Total Cost = $557,503

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Thursday December 16, 2021

Gensler Architecture, Design & PlanningChicago, IL

  • Amount: An estimated $525,132.50
  • Terms: An estimated start date of 1/6/2022 through 12/31/2024
  • Renewals: None
  • Aurora Lighting Design (subcontractor)
    BEP [2% / $10,502.65]
  • Nayyar & Nayyar International (subcontractor)
    BEP [10% / $52,513.25]
  • CCS International (subcontractor)
    BEP [3% / $15,753.98]
  • Primera Engineers (subcontractor)
    BEP [5% / $26,256.63]
  • Virtual Energy Solutions (subcontractor)
    BEP [6% / $31,507.95]

Unsuccessful respondents (9)



10 total

1 successful respondent

9 unsuccessful respondents

2 BEP consultants
0 VBP consultants
0 Small businesses

Buyer for this procurement: Jackie Gunderson, (309) 438-1945

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday August 25, 2021

Voluntary Pre-Submission meeting attendance has been posted. Please see attached file:


This notice has been modified
Published Wednesday August 18, 2021

Addendum #1 has been posted. Please see attached file:


First published Tuesday, August 17, 2021
Project Description

Illinois State University is planning a two phase project over three summer months for renovation of the entire 11,500 square foot College of Visual Arts (CVA) Rotunda Lecture Classrooms, including the preparation and storage (core), lobbies, roofing and entries/exits. The existing classrooms are cast in place concrete step configuration. The intent of this project is to upgrade this building up to current building pedagogical and ISU aesthetic standards and current mechanical and electrical codes including the Americans with Disabilities Act (ADA) for students, faculty and staff. Existing ISU building survey information will be shared with the awarded A/ID/E firms. Coordination of mechanical screening will be required due to the high level of visibility. There will be no site work or restroom renovation work included in this project.

This advertisement is directed to the engineering support services needed to complete the design and construction documents for public bidding including construction documents, specifications, bid services and construction administration services. Needed services and brief scope of work include: Architectural, Mechanical (HVAC) Engineering, Plumbing Engineering, Electrical Engineering. It is expected that a single team comprised of these disciplines will be assembled to provide the referenced services.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Wednesday September 1, 2021:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with pending IPG number, or no IPG number.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date and time will not be accepted or evaluated.

Either electronic submissions OR paper submissions will be accepted for this solicitation.

IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (E-BiddingVendorInstructions.pdf)


A voluntary pre-submission conference call will be held on Monday, August 23rd, 2021 at 10:00 a.m.CST

The pre-submission meeting will be virtual using the Zoom app.

The Zoom meeting call in information will be included with an addendum posted with this solicitation.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm August 26th, 2021 to Jackie Gunderson at

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • Form-B.pdf (1 MB)
  • FormA.pdf (216 KB)
  • QBS090121_ad.pdf (2 MB)
  • QBS090121_Add01.pdf (148 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • QBS090121_COJ-01_Gensler.pdf (52 KB)
  • QBS090121_Pre-Submission-Attendance.pdf (86 KB)
  • StateReminders.pdf (289 KB)
Public Opening Documents
  • QBS090121_Bid_Tab.pdf (295 KB)