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Public Higher Education Bulletin

 
Illinois State University
QBS #QBS090821

Request for Professional Services Qualifications (QBS): ISU Annual Professional Design Services

Award Info Published Thursday October 21, 2021

Architectural

GenslerChicago, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Aurora Lighting Design (subcontractor)
    BEP [2% / $0]
  • The Roderick Group (subcontractor)
    BEP [3% / $0]
  • CCS International (subcontractor)
    BEP [3% / $0]
  • Nayyar & Nayyar International (subcontractor)
    BEP [10% / $0]
  • Primera Engineers (subcontractor)
    BEP [5% / $0]
  • TERRA Engineering (subcontractor)
    BEP [3% / $0]
  • Virtual Energy Solutions (subcontractor)
    BEP [6% / $0]

Farnsworth Group, Inc.Normal, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Studio ARQ (subcontractor)
    BEP [10% / $0]
  • Prairie Engineers (subcontractor)
    BEP [10% / $0]
  • Faith Group (subcontractor)
    BEP [5% / $0]
  • Jacobs/Ryan Associates (subcontractor)
    BEP [2% / $0]
  • Reliable Environmental Solutions (subcontractor)
    BEP [2% / $0]
  • CCS International (subcontractor)
    BEP [3% / $0]

Solomon Cordwell & BuenzChicago, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Primera Engineers (subcontractor)
    BEP [15% / $0]
  • David Mason Associates (subcontractor)
    BEP [7% / $0]
  • Virtual Energy Solutions (subcontractor)
    BEP [5% / $0]
  • Site Design Group (subcontractor)
    BEP [3% / $0]
  • Shen Milsom & Wilke (subcontractor)
    BEP [5% / $0]
  • Vistara Construction Services (subcontractor)
    BEP [6% / $0]
  • S20 Consultants (subcontractor)
    BEP [3% / $0]
  • Cardosi Kiper Design Group (subcontractor)
    BEP [1% / $0]
  • Captiva Lighting Consultants (subcontractor)
    BEP [1% / $0]
  • ArchiTech Consulting (subcontractor)
    BEP [1% / $0]
  • Health, Education & Research (subcontractor)
    BEP [4% / $0]
  • Nest Builders (dbHMS) (subcontractor)
    BEP [2% / $0]
  • Environmental Design International (subcontractor)
    BEP [2% / $0]

Unsuccessful respondents (17)

Civil

SPACECO, Inc.Rosemont, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Primera Engineers (subcontractor)
    BEP [10% / $0]
  • OBrien & Associates (subcontractor)
    BEP [10% / $0]

Dewberry EngineersPeoria, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Quigg Engineering (subcontractor)
    BEP [10% / $0]
  • Delta Engineering Group (subcontractor)
    BEP [4% / $0]
  • Design Mavens Architecture (subcontractor)
    BEP [1% / $0]
  • Massie Massie & Associates (subcontractor)
    BEP [4% / $0]
  • CCS International (subcontractor)
    BEP [1% / $0]

David Mason Associates of Illinois, Ltd.Chicago, IL

  • Amount: An estimated $450,000
  • BEP [100% / $0]
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000

Unsuccessful respondents (4)

Commissioning

CannonDesignChicago, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • MEP Infrastructure Solutions (subcontractor)
    BEP [30% / $0]

Interface Engineering, Inc.Chicago, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Virtual Energy Solutions (subcontractor)
    BEP [13% / $0]
  • AltusWorks (subcontractor)
    BEP [7% / $0]

Farnsworth Group, Inc.Normal, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Faith Group (subcontractor)
    BEP [15% / $0]
  • Virtual Energy Solutions (subcontractor)
    BEP [15% / $0]

Unsuccessful respondents (4)

Electrical

IMEG CorporationRock Island, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Urban Works (subcontractor)
    BEP [5% / $0]
  • Custom Engineering (subcontractor)
    BEP [9% / $0]
  • Rubinos & Mesia Engineers (subcontractor)
    BEP [1% / $0]
  • Fuhrmann Engineering (subcontractor)
    BEP [1% / $0]
  • site design group (subcontractor)
    BEP [1% / $0]
  • Carnow Conibear & Associates (subcontractor)
    BEP [1% / $0]
  • CCS International (subcontractor)
    BEP [1% / $0]
  • Shen Milsom & Wilke (subcontractor)
    BEP [1% / $0]

BRiC Partnership, LLCBelleville, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Faith Group (subcontractor)
    BEP [20% / $0]
  • Reliable Environmental Solutions (subcontractor)
    BEP [5% / $0]
  • Middleton Construction Consulting of Illinois (subcontractor)
    VBP [2% / $0]

Keith Engineering Design (KED)Peoria, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Custom Engineering (subcontractor)
    BEP [7% / $0]
  • BTR Engineering (subcontractor)
    BEP [6% / $0]
  • Saavedra Group Architects (subcontractor)
    BEP [7% / $0]
  • Kuhn & Trello Consulting Engineers (subcontractor)
    VBP [2% / $0]

Unsuccessful respondents (5)

Mechanical

Keith Engineering Design (KED)Peoria, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Webb Engineering Services (subcontractor)
    BEP [5% / $0]
  • CCJM Engineers (subcontractor)
    BEP [5% / $0]
  • Bailey Edward Design (subcontractor)
    BEP [5% / $0]
  • Virtual Energy Solutions (subcontractor)
    BEP [5% / $0]

Valdes Engineering CompanyLombard, IL

  • Amount: An estimated $450,000
  • BEP [65% / $0]
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Orion Engineers (subcontractor)
    VBP [10% / $0]
  • Tropical Environmental (subcontractor)
    BEP [5% / $0]
  • Virtual Energy Solutions (subcontractor)
    BEP [10% / $0]
  • Tripartite (subcontractor)
    BEP [10% / $0]

Interface Engineering, Inc.Chicago, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • LCM Architects (subcontractor)
    BEP [7% / $0]
  • Rubinos & Mesia Engineers (subcontractor)
    BEP [4% / $0]
  • CCS International (subcontractor)
    BEP [6% / $0]
  • Carnow Conibear & Associates (subcontractor)
    BEP [3% / $0]

Unsuccessful respondents (8)

Structural

David Mason Associates of Illinois, Ltd.Chicago, IL

  • Amount: An estimated $450,000
  • BEP [85% / $0]
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • AltusWorks (subcontractor)
    BEP [15% / $0]

Valdes Engineering CompanyLombard, IL

  • Amount: An estimated $450,000
  • BEP [65% / $0]
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Orion Engineers (subcontractor)
    BEP [10% / $0]
  • Tropical Environmental (subcontractor)
    BEP [5% / $0]
  • Virtual Energy Solutions (subcontractor)
    BEP [10% / $0]
  • Tripartite (subcontractor)
    BEP [10% / $0]

Farnsworth Group, Inc.Normal, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 11/4/2021 through 11/3/2022
  • Renewals: 2 one-year
  • Potential Future Renewals: $900,000
  • Design Mavens Architecture (subcontractor)
    BEP [5% / $0]
  • Lin Engineering (subcontractor)
    BEP [15% / $0]
  • Kaskaskia Engineering Group (subcontractor)
    BEP [10% / $0]
  • CCS International (subcontractor)
    BEP [3% / $0]

Unsuccessful respondents (1)

Summary

Respondents

35 total

12 successful respondents

29 unsuccessful respondents

12 BEP consultants
0 VBP consultants
0 Small businesses

Buyer for this procurement: Jackie Gunderson, (309) 438-1945

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

Comments:
The individual award estimate for the initial term is $450,000 per retainer contract. The individual award estimate for potential future renewals is $900,000 per retainer contract. These are estimates and are not a guaranteed spend under the proposed award. This award is to a qualified pool of vendors as allowed under 4.2036 (b). Each discipline will be awarded to three firms in order to create a pool of vendors for smaller dollar threshold projects at the University. Each vendor will be awarded a one-year retainer contract, with two one-year renewal options, for an estimated $450,000, per year. This will cover an indefinite amount of projects for the duration of each agreement. Scope and fee negotiation will be on a project needed basis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Thursday August 26, 2021

Addendum #2 has been posted. Please see attached file:

QBS090821_Add02.pdf

This notice has been modified
Published Wednesday August 25, 2021

Voluntary Pre-Submission Meeting attendance has been posted. Please see attached file:

QBS090821_Pre-Submission-Attendance.pdf

This notice has been modified
Published Wednesday August 18, 2021

Addendum #1 has been posted. Please see attached files:

QBS090821_Add01.pdf

Advertisement v2.0 QBS090821_ad-2.pdf

This file will replace previous attachment QBS090821_ad.pdf

First published Tuesday, August 17, 2021
Project Description

Illinois State University is seeking professional engineering services from firms who have experience in university facilities renovations. This advertisement is directed to the architectural and engineering support services needed to complete the design and construction documents for public bidding including construction documents, specifications, bid services and construction administration services. Minimum required services and brief scope of work include: Architectural, Mechanical (HVAC)/Plumbing Engineering, Electrical Engineering, Commissioning Agent, Structural Engineering, and Civil Engineering. It is expected that a single team comprised of these disciplines, at a minimum, will be assembled to provide the referenced services.

ISU will award three teams one year retainer agreements with two one year optional extensions for each discipline for an indefinite amount of projects, if any, for the duration of the agreement. Scope and fee negotiation will be on a per project basis. If agreement is not reached, ISU reserves the right to negotiate with another selected team. Work orders will be issued for each project. Services are focused on projects with design fees from $20,000 to $250,000. Work is not guaranteed to be awarded for the duration of the agreement.

Primes and their consultant services will include the full range of services and not be excluded or limited. The consultant teams identified shall cover all disciplines required for a complete design - bid - build project delivery methodology. Primes will be required to use those members of their team they feel appropriate for the scope of work being requested by ISU. Multiple consultant prime contracts may be awarded to the same project. In those situations, the architect will be responsible to coordinate the other consultants work and the bid set.

Please submit a separate response for each prime you would like to be considered for.

1. Architectural Engineering

2. Mechanical/Plumbing Engineering

3. Electrical Engineering

4. Commissioning Agent

5. Structural Engineering

6. Civil Engineering

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Wednesday September 8, 2021:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with pending IPG number, or no IPG number.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date and time will not be accepted or evaluated.

Either electronic submissions OR paper submissions will be accepted for this solicitation.

IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (E-BiddingVendorInstructions.pdf)

NOTICE

A voluntary pre-submission conference call will be held on Wednesday, August 25th, 2021 at 10:00 a.m.CST

The pre-submission meeting will be virtual using the Zoom app.

The Zoom meeting call in information will be included with an addendum posted with this solicitation.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm September 2nd, 2021 to Jackie Gunderson at jnmaste@ilstu.edu.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Purchasing Website
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • Form-B.pdf (1 MB)
  • FormA.pdf (216 KB)
  • QBS090821_ad-2.pdf (2 MB)
  • QBS090821_ad.pdf (2 MB)
  • QBS090821_Add01.pdf (147 KB)
  • QBS090821_Add02.pdf (359 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • QBS090821_Pre-Submission-Attendance.pdf (97 KB)
  • StateReminders.pdf (289 KB)
Public Opening Documents
  • QBS090821_BidTab-Architectural.pdf (314 KB)
  • QBS090821_BidTab-Civil.pdf (227 KB)
  • QBS090821_BidTab-Commissioning.pdf (227 KB)
  • QBS090821_BidTab-Electrical.pdf (227 KB)
  • QBS090821_BidTab-Mechanical.pdf (229 KB)
  • QBS090821_BidTab-Structural.pdf (227 KB)
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