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Public Higher Education Bulletin

Illinois State University
QBS #QBS120220

Request for Professional Services Qualifications (QBS): Milner Library Faculty Success Center

This notice has been modified
Published Wednesday November 25, 2020

Addendum #2 has been posted, please see attached file;


This notice has been modified
Published Friday November 13, 2020

Addendum #1 has been posted, please see attached file for Zoom links for the pre-submission conference call (11/18) and public opening (12/2).


First published Friday, November 13, 2020
Project Description

Illinois State University is planning a two phased project at Milner Library. The first phase involves relocating the Cataloging, Acquisitions, and Programming (CAP) Department from the fifth floor to the first floor of Milner Library. The second phase will backfill the previous CAP space with the Center for Teaching Learning and Technology (CTLT) Department to be relocated from Williams Hall.

This advertisement is directed to the architectural, interior design and engineering support services needed to complete the design and construction documents for public bidding including construction documents, specifications, bid services and construction administration services. Needed services and brief scope of work include Architectural, Interior Design, Mechanical (HVAC) Engineering, Plumbing Engineering, Electrical Engineering.

It is expected that a single team comprised of these disciplines will be assembled to provide the referenced services.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Wednesday December 2, 2020:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with a pending IPG number, or no IPG number.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic submissions OR paper submissions will be accepted for this solicitation.

IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information.


NOTICE- A voluntary pre-submission conference call will be held on Wednesday, November 18th, 2020 at 10 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is not mandatory, however, it is highly encouraged. We will discuss the submittal changes, as outlined below, as well as e-bidding registration details and instructions.

The Zoom meeting call-in information will be included with an addendum posted with this solicitation.

After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to https//

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • QBS120220_ad.pdf (698 KB)
  • QBS120220_Add01.pdf (147 KB)
  • QBS120220_Add02.pdf (213 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (289 KB)
  • FormA.pdf (216 KB)
  • FormB.pdf (119 KB)
  • State_Reminders.pdf (219 KB)