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Public Higher Education Bulletin

 
Illinois State University
Bid #RB041520

Invitation for Bid: Band Uniforms

Award Info Published Tuesday May 19, 2020
Awarded to:
Vendor: Fred J Miller, Inc., Miamisburg, OH
Amount: An estimated $144,625
Terms:
An estimated start date of 6/15/2020 through 6/15/2021
Renewals:
None
Number of unsuccessful, responsive bidders: 0
Comments:

No funds appropriated by the General Assembly will be used for this project.

     
  • the total number of vendors who responded; see attached BEP_Report
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  • the number of unsuccessful vendors who responded; see attached BEP_Report
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  • the name of each bidder or offeror who submitted a response; see attached BEP_Report
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  • the bid amount of each bid or offer; see attached BEP_Report
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  • for each vendor who submitted a response, including the awarded vendor:    
           
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    •      
    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see attached BEP_Report
    •      
    • the total number of VBP vendors that submitted responses; see attached BEP_Report
    •    
     
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  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached Bid_Tab
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday May 6, 2020

Addendum #2 has posted. See attached file: RB041520_Add02

This notice has been modified
Published Monday May 4, 2020

After the submission deadline, a recording of the solicitation opening will be available upon request.

This notice has been modified
Published Friday May 1, 2020
Addendum #1 has posted. In response to COVID-19, ISU is enabling electronic submission of responses (e-bidding) for this solicitation. New electronic response regulations and instructions are provided in the attachments. If a physical response has already been submitted, it will be returned unopened. ONLY ELECTRONIC responses will be accepted as submitted using the e-bidding process for this solicitation.

See attached files. These documents supersede any previous documents.

Addendum #1: RB041520_Add01.pdf
Solicitation document modifications: RB041520_BidDocRevisions.pdf
E-Bidding instructions for Vendors: E-BiddingVendorInstructions.pdf
Updated state reminders: StateReminders-ebid.pdf
Form A: Form_A-ebid.pdf

The bid deadline has been extended to Wednesday, May 13, 2020 at 2:00pm local time.
This notice has been modified
Published Friday April 3, 2020
To comply with Governor Pritzker's Executive Order 2020-18 (EO 2020-18) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 05/05/2020. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.
This notice has been modified
Published Thursday March 26, 2020

This modification is to remind vendors about the State of Illinois requirements for submitting a bid.

See attached files:

RB041520_State_Requirements_Reminder.pdf
This notice has been modified
Published Wednesday March 25, 2020
The day of the voluntary pre-submission conference call has been updated in this posting to reflect the correct day and year of Tuesday, March 31st, 2020.
This notice has been modified
Published Monday March 23, 2020

To comply with Governor Pritzker's Executive order 2020-10 (EO 2020-10) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. The voluntary pre-bid meeting that is phone-in/remote is still being conducted as scheduled. As the COVID-19 situation evolves, the opening date may be extended. Please continue to monitor the IPHEC bulletin for further updates.

First published Tuesday, March 17, 2020
Sealed bids will be accepted below until 2:00 PM, Wednesday May 13, 2020:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
E-bidding, IL 00000
via Electronic Bidding

The University is accepting bids from qualified suppliers to provide stylish, uniquely designed band, colorguard and dance team uniforms of high-quality workmanship.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

NOTICE

A voluntary pre-submission conference call will be held on Thursday, March 31, 2020, at 10:00 a.m. Local Time.

You may attend via telephone by calling into either (888) 822-7517 (USA Toll-Free) or (713) 353-0212 (USA Caller Paid/International Toll). Use access code 5604312 to join the teleconference.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Robyn Schuline
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-0260
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • E-BiddingVendorInstructions.pdf (334 KB)
  • Form_A-ebid.pdf (214 KB)
  • RB041520_Add01.pdf (392 KB)
  • RB041520_Add02.pdf (182 KB)
  • RB041520_Band_Uniforms.pdf (3 MB)
  • RB041520_BidDocRevisions.pdf (512 KB)
  • RB041520_StateReminders-ebid.pdf (227 KB)
  • RB041520_State_Requirements_Reminder.pdf (216 KB)
Public Opening Documents
  • BEP_Report.pdf (165 KB)
  • Bid_Tab.pdf (247 KB)