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Public Higher Education Bulletin

Illinois State University
Bid #RC180083

Invitation for Construction Bid: Alumni Center Parking Lot Resurface Project

Award Info Published Wednesday January 22, 2020
Awarded to:
Contractor: J.G. Stewart Contractors, Bloomington, IL
Amount: $439,000
Division of Work: General (unsuccessful, responsive bidders: 0)
An estimated start date of 4/1/2020 through 12/1/2020
Number of unsuccessful, responsive bidders: 0
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday November 19, 2019

The bid deadline has been extended to Tuesday, December 10, 2019 at 2:00pm local time. The location has not changed. The question deadline has not been extended.

Addendum #1 has posted. See attached files:









First published Wednesday, October 30, 2019
Project Description
Repair/replace the existing asphalt parking lot F104 and Visitor Parking at the Illinois State University Alumni Center. Work will be performed in 2 phases. Each phase must be completed before work begins on the following phase to avoid interruption to ongoing activities at the Alumni Center.
Sealed bids will be accepted below until 2:00 PM, Tuesday, December 10, 2019:
At the following address
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790


November 13, 2019 at 10:00 AM local time at:

Purchasing Office
Illinois State University at College Place
100 South Fell Avenue, Suite D
Normal, IL 61790

Interested Prime bidders must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the bid opening process, and if your company's name does not appear on the log, your bid will not be opened. There will be a site visit immediately following the pre-bid meeting. Both the pre-bid meeting and the site visit are mandatory.

PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm November 15, 2019 to Robyn Schuline at

A list of potential BEP Certified contractors has been posted as file:



*This list represents Illinois State University's earnest effort to identify commodity codes that may be involved with this solicitation, and provide contact information for BEP Certified vendors that self-identify as providing those commodity codes.  It is attached here for the convenience of interested vendors, not as an official or comprehensive list of BEP Certified vendors that are capable of meeting the solicitation requirements. For current and official BEP resources go to:

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Robyn Schuline
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-0260
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • RC180083_Add01.pdf (144 KB)
  • RC180083_add01_bid_form.pdf (119 KB)
  • RC180083_add01_LayoutPlan.pdf (491 KB)
  • RC180083_add01_NotesandLegend.pdf (1 MB)
  • RC180083_add01_QandA.pdf (132 KB)
  • RC180083_add01_SiteDetails.pdf (579 KB)
  • RC180083_bid_documents.pdf (1 MB)
  • RC180083_Combined_Specs.pdf (8 MB)
Other Public Documents
  • RC180083_BEP_List.xlsx (24 KB)
  • RC180083_prebid_attendance.pdf (30 KB)
  • RC180083_State_Requirements_Reminder.pdf (153 KB)
Public Opening Documents
  • RC180083_General_bidresults.pdf (60 KB)