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Public Higher Education Bulletin

Illinois State University
RFP #RR061919
Request for Proposal: Athletic Air Charter Services
Award Info Published Monday August 19, 2019
Awarded to:
Vendor: Air Planning LLC, Salem, NH
Amount: An estimated $900,000
An estimated start date of 9/1/2019 through 8/31/2021
8 one-year
Potential Future Renewals: $3,600,000
Number of Unsuccessful, Responsive Respondents: 2
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday June 14, 2019
A reminder of State requirements has been posted as file:


See attached files:


This list represents Illinois State University's outreach efforts for this solicitation only. It is attached here for the convenience of potential bidders, not as an official or comprehensive list of BEP vendors that are capable of meeting the solicitation requirements. For the most current and official BEP resources, go to:
This notice has been modified
Published Monday June 10, 2019
The day of the voluntary pre-submission conference call has been updated in this posting to reflect the correct day of Thursday, June 13th, 2019.
First published Friday, June 7, 2019
Sealed proposals will be accepted below until 2:00 PM, Tuesday June 25, 2019:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790
Illinois State University seeks charter air transportation services/broker to plan, coordinate, and disseminate information for Athletic team travel. The successful vendor/broker will be an established, full service air charter flight service that possesses the management and operational experience, financial resources, and personnel necessary to successfully perform the services specified in the solicitation and any resulting contract. Vendor will be expected to provide all services in a clean, safe, efficient and lawful manner which is compliant with all applicable statutes, Federal laws, municipal ordinances and FAA regulations.

Please refer to the Specification Documents for more information.


A voluntary pre-submission conference call will be held on Thursday, June 13, 2019, at 10:00 a.m. Local Time.

You may attend via telephone by calling into either (888) 822-7517 (USA Toll-Free) or (713) 353-0212 (USA Caller Paid/International Toll). Use access code 5604312 to join the teleconference.

For additional information, contact:
Robyn Schuline
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-0260
FAX: (309) 438-5555
State Purchasing Officer - Constance Ratliff
The University reserves the right to accept or reject any and all responses or parts thereof. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • RR061919BEPUtilizationPlan.pdf (161 KB)
  • RR061919LetterofIntentTemplate.pdf (109 KB)
  • RR061919_Athletic_AirCharter_Services.pdf (778 KB)
Other Public Documents
  • RR061919_BEPVendorList.xlsx (16 KB)
  • RR061919_State_Requirements_Reminder.docx (24 KB)
Public Opening Documents
  • RR061919Bid_Tab.pdf (73 KB)