To obtain documents, log on:
:
Not registered? Register me now
 

Public Higher Education Bulletin

 
Illinois State University
RFP #RR081821

Request for Proposal: SIP Trunking Services

This notice has been modified
Published Thursday August 26, 2021
The second mandatory Pre-Conference Attendees List has posted. See attached files:

RR081821_Pre-Conference Attendees2

This notice has been modified
Published Wednesday August 18, 2021

The bid deadline has been extended to Wednesday, September 1, 2021 at 2:00pm local time. The Zoom link has changed and is available in the attached Addendum #2.

NOTICE: Second Mandatory Pre-submission Conference call

If you attended the first mandatory pre-submission conference call on August 4, 2021, you do not need to attend this second meeting. The second mandatory pre-submission conference call will be held on Wednesday, August 25, 2021 at 10:00 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is mandatory. You must register in advance for this meeting. The Zoom meeting call-in information is listed in the attached addendum #2 document.


The question deadline has been extended to August 27, 2021 at 4:30 local time.

Interested Prime respondents must have attended one of the mandatory meetings and your company's name must appear on one of the official attendance logs. These logs will be used in the RFP opening process, and if your company's name does not appear on the log, your response will not be opened.

Addendum #2 has posted. See attached files:

RR081821_Add02

This notice has been modified
Published Thursday August 12, 2021
Addendum #1 has posted. See attached files:

RR081821_Add01

RR081821_Pre-Conference Attendees

First published Friday, July 16, 2021
Sealed proposals will be accepted below until 2:00 PM, Wednesday September 1, 2021:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding
Illinois State University is seeking continuation of existing SIP trunking services for the campus telephone system. The University currently maintains a campus telephone system with approximately 6,500 stations based upon a combination of VoIP, digital and analog lines.

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic (E-bidding) submissions or hard copy (Paper) submissions will be accepted for this solicitation.

IMPORTANT: Read the attached E-Bidding vendor instructions for critical information. (File:E-BiddingVendorInstructions.pdf)

NOTICE: Pre-Bid Meeting

A mandatory pre-submission conference call will be held on Wednesday, August 4, 2021 at 10:00 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is mandatory. You must register in advance for this meeting. The Zoom meeting call-in information is listed in the attached RFP document.


After the submission deadline, a recording of the solicitation opening is available upon request.

Interested Prime respondents must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the RFP opening process, and if your company's name does not appear on the log, your response will not be opened. The pre-bid meeting is mandatory.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Robyn Schuline
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-0260
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • Form_A.pdf (216 KB)
  • Form_B.pdf (1 MB)
  • RR081821_Add01.pdf (350 KB)
  • RR081821_Add02.pdf (181 KB)
  • RR081821_RFP_Doc.pdf (2 MB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (316 KB)
  • RR081821Pre-ConferenceAttendees.pdf (52 KB)
  • RR081821Pre-ConferenceAttendees2.pdf (53 KB)
  • RR081821_StateReminders.pdf (235 KB)