Illinois State University is seeking continuation of existing SIP trunking services for the campus telephone system. The University currently maintains a campus telephone system with approximately 6,500 stations based upon a combination of VoIP, digital and analog lines.

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic (E-bidding) submissions or hard copy (Paper) submissions will be accepted for this solicitation.

IMPORTANT: Read the attached E-Bidding vendor instructions for critical information. (File:E-BiddingVendorInstructions.pdf)

NOTICE: Pre-Bid Meeting

A mandatory pre-submission conference call will be held on Wednesday, August 4, 2021 at 10:00 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is mandatory. You must register in advance for this meeting. The Zoom meeting call-in information is listed in the attached RFP document.

After the submission deadline, a recording of the solicitation opening is available upon request.

Interested Prime respondents must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the RFP opening process, and if your company's name does not appear on the log, your response will not be opened. The pre-bid meeting is mandatory.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.