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Public Higher Education Bulletin

 
Illinois State University
RFP #RR090706
Request for Proposal: Copier Program
Renewal Info
Published Friday May 29, 2015
Renewal entered into with:
Vendor: Rkdixon, Bloomington, IL
Amount: An estimated $600,000
Renewal: 6th of 6, 7/1/2015 through 6/30/2016
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Watts Copy Systems, Springfield, IL
Amount: An estimated $300,000
Renewal: 6th of 6, 7/1/2015 through 6/30/2016
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Xerox, Springfield, IL
Amount: An estimated $300,000
Renewal: 6th of 6, 7/1/2015 through 6/30/2016
Pricing Changes: 
5%
Service/Product Changes: 
None
Potential Future Renewals: None

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday May 30, 2014
Renewal entered into with:
Vendor: Xerox, Springfield, IL
Amount: An estimated $300,000
Renewal: 5th of 6, 7/1/2014 through 6/30/2015
Pricing Changes: 
12% increase
Service/Product Changes: 
None
Potential Future Renewals: $300,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday May 29, 2014
Renewal entered into with:
Vendor: Rkdixon, Bloomington, IL
Amount: An estimated $600,000
Renewal: 5th of 6, 7/1/2014 through 6/30/2015
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $600,000
Vendor: Watts Copy Systems, Springfield, IL
Amount: An estimated $300,000
Renewal: 5th of 6, 7/1/2014 through 6/30/2015
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $300,000
The State Purchasing Officer for this procurement is now Tom Sestak.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday May 14, 2013
Renewal entered into with:
Vendor: Rkdixon, Bloomington, IL
Amount: An estimated $600,000
Renewal: 4th of 6, 7/1/2013 through 6/30/2014
Pricing Changes: 
Increase of up to 7% for any new copiers.
Service/Product Changes: 
None
Potential Future Renewals: $1,200,000
Vendor: Watts Copy Systems, Springfield, IL
Amount: An estimated $300,000
Renewal: 4th of 6, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $600,000
Vendor: Xerox, Springfield, IL
Amount: An estimated $300,000
Renewal: 4th of 6, 7/1/2013 through 6/30/2014
Pricing Changes: 
Increase of up to 4.5% for any new copiers.
Service/Product Changes: 
None
Potential Future Renewals: $600,000
The buyer for this procurement is now Stacy Brown, (309) 438-7611.
The State Purchasing Officer for this procurement is now Tom Sestak.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday May 25, 2012
Renewal entered into with:
Vendor: Rkdixon, Bloomington, IL
Amount: An estimated $600,000
Renewal: 3rd of 6, 7/1/2012 through 6/30/2013
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,800,000
Vendor: Watts Copy Systems, Springfield, IL
Amount: An estimated $300,000
Renewal: 3rd of 6, 7/1/2012 through 6/30/2013
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $900,000
Vendor: Xerox, Springfield, IL
Amount: An estimated $300,000
Renewal: 3rd of 6, 7/1/2012 through 6/30/2013
Pricing Changes: 
An increase not to exceed 4%
Service/Product Changes: 
None
Potential Future Renewals: $900,000
The buyer for this procurement is now Ernest Olson, (309) 438-7611.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday June 9, 2011
Renewal entered into with:
Vendor: Rkdixon, Bloomington, IL
Amount: An estimated $600,000
Renewal: 2nd of 6, 7/1/2011 through 6/30/2012
Pricing Changes: 
Reduction of up to 3% on existing copiers, no increase on new copiers.
Service/Product Changes: 
None
Vendor: Watts Copy Systems, Springfield, IL
Amount: An estimated $300,000
Renewal: 2nd of 6, 7/1/2011 through 6/30/2012
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Xerox, Springfield, IL
Amount: An estimated $300,000
Renewal: 2nd of 6, 7/1/2011 through 6/30/2012
Pricing Changes: 
An increase not to exceed 4.5%.
Service/Product Changes: 
None
Comments: Based on continuing needs and funds availability, the University believes it is in their best interest to renew this contract.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday March 23, 2010
Renewal entered into with:
Vendor: Rkdixon, Bloomington, IL
Amount: An estimated $600,000
Renewal: 1st of 6, 7/1/2010 through 6/30/2011
Pricing Changes: 
Reduction of up to 7% on existing copiers, no increase on new copiers.
Service/Product Changes: 
None
Vendor: Watts Copy Systems, Springfield, IL
Amount: An estimated $300,000
Renewal: 1st of 6, 7/1/2010 through 6/30/2011
Pricing Changes: 
Reduction of up to 3% on existing copiers, no increase on new copiers
Service/Product Changes: 
None
Vendor: Xerox, Springfield, IL
Amount: An estimated $300,000
Renewal: 1st of 6, 7/1/2010 through 6/30/2011
Pricing Changes: 
No increase on new or existing copiers. Up to 3% increase on maintenance plans for existing purchased copiers.
Service/Product Changes: 
None
Comments: Based on continuing needs and funds availability, the University believes it is in their best interest to renew this contract.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Wednesday December 13, 2006
Change Order Amount: $2,400,000

The change applies to all of the vendors. Each vendor will receive an estimated $1,200,00 for the initial term of the agreement resulting in an estimated total of $3,600,000 for the award.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday December 7, 2006
Awarded to:
Vendor: Rkdixon, Bloomington, IL
Amount: An amount not to exceed $400,000
Terms:

Renewals:
None
Vendor: Watts Copy Systems, Springfield, IL
Amount: An amount not to exceed $400,000
Terms:

Renewals:
None
Vendor: Xerox, Springfield, IL
Amount: An amount not to exceed $400,000
Terms:

Renewals:
None
Number of Unsuccessful, Responsive Respondents: 3
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday, August 16, 2006
Sealed proposals will be accepted at the address below until 2:00 PM, Thursday September 7, 2006:

Purchasing Office
117 Hovey Hall
Normal, IL 61790-1220

Illinois State University requests proposals for a campus wide copier program. The proposals will determine the most efficient and economical method for providing 20 PPM to 60 PPM office copiers and integrated copier, fax, print digital devices to the university population. This RFP is designed to offer the University departments competitive pricing and premier services for the product selection that best meets their needs. The University may award multiple contracts and reserves the right to award the contract to one or more proposer(s) for the period specified in the RFP.

For additional information, contact:
Robyn Schuline
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-7611
FAX: (309) 438-5555
Submit 7 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Proposal documents may be obtained by contacting the Purchasing Office. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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