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Public Higher Education Bulletin

Illinois State University
Bid #SB051818
Invitation for Bid: Athletic Air Charter Services
Award Info Published Tuesday July 17, 2018
Awarded to:
Vendor: Air Fax, Inc., Cumming, GA
Amount: An estimated $499,000
An estimated start date of 7/20/2018 through 6/30/2019
9 one-year
Potential Future Renewals: $4,491,000
Number of unsuccessful, responsive bidders: 3
Market Basket Bid Amounts:

Air Fax, Inc. - $238,500

Air Charter Services - $258,690.00

New England Flight Watch (dba Charter Search) - $296,754.21

Zephyr Air - $323,644.00

The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday May 10, 2018
This modification is to remind vendors about the State of Illinois requirements for submitting a bid. See the attached file: SB051818StateRequirements.
First published Thursday, May 3, 2018
Sealed bids will be accepted at the address below until 2:00 PM, Friday May 18, 2018:

Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790

The University seeks charter air transportation services to plan, coordinate, and disseminate information for Athletic team travel. Historically, travel has include trips for Women's Basketball, Volleyball, Men's Basketball, and Football. The successful vendor will be an established, full service air charter flight service that possesses the management and operational experience, financial resources, and personnel necessary to successfully perform the services specified in the solicitation and any resulting contract. Vendor will be expected to provide all services in a clean, safe, efficient and lawful manner which is compliant with all applicable statutes, Federal laws, municipal ordinances, and FAA regulations.

For additional information, contact:
Stacy Brown
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
State Purchasing Officer - Constance Ratliff
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • SB051818AthleticAirCharter.docx (241 KB)
  • SB051818AttachmentA.docx (15 KB)
  • SB051818StateRequirements.docx (16 KB)