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Public Higher Education Bulletin

Illinois State University
RFP #SR111219

Request for Proposal: Position Managment and Applicant Tracking Solution

Award Info Published Tuesday February 18, 2020
Awarded to:
Vendor: PageUp People Limited, Melbourne, Australia
Amount: An estimated $350,000
An estimated start date of 3/1/2020 through 2/28/2023
7 one-year
Potential Future Renewals: $575,000
Number of Unsuccessful, Responsive Respondents: 3
See Attachment SR111219_BEP_Report for BEP Utilization report. No funds appropriated by the General Assembly will be used for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday October 30, 2019
A reminder of State requirements has been posted as file:


Also, see attached files:


This list represents Illinois State University's outreach efforts for this solicitation only. It is attached here for the convenience of potential bidders, not as an official or comprehensive list of BEP vendors that are capable of meeting the solicitation requirements. For the most current and official BEP resources, go to:

BEP Utilization Plan which must be submitted with response: BEPUtilizationPlanV14-1.pdf

BEP Letter of Intent which must be submitted with response for any identified BEP participation: LetterOfIntentTemplateV14-1.pdf

First published Tuesday, October 22, 2019
Sealed proposals will be accepted below until 2:00 PM, Tuesday November 12, 2019:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790
Illinois State University is seeking an employee position management and recruiting tool. The desired solution will provide the ability to submit, house, and update approximately 2,200 individual position descriptions. In addition, the platform should support recruiting efforts for approximately 8,000 total full and part-time employees across approximately 225 departments. More than 500 managers/supervisors/employees will access the solution to review, edit, and approve position descriptions, and changes. They will also use the solution to review postings and employment applications (and supporting material). All aforementioned documents, descriptions, and recruiting efforts will need to be secure and adhere to federal and state statutes and legal requirements around data security, process and procedure, and accessibility. The product should also allow individuals to simultaneously hold multiple jobs in multiple departments.

The solution will provide employees and administrators with the ability to store information on their teams and staff, track progress of efforts to change or update documentation, and submit and edit documentation in a secure environment. Access and permissions in this framework should be separate and allow to configure users by role and department.

Applicants for employment should be able to easily identify positions that would be a match for employment, store and submit application materials (including larger files up to and in excess of 1.5GB), and track progress/status of application through push and/or pull notifications. The solution should support multiple variations of the above processes, across multiple employment types, and support our current faculty/staff as well as applicants, knowing that last year alone, Illinois State University posted over 1,400 job opportunities (both on and off campus), with over 31,000 applicants applying to our positions.

The solution should natively support a bi-directional exchange of data with the University PeopleSoft HCM environment, as well as have the ability to easily integrate with background check vendor software and other employment-based applications. The solution may be on premise or hosted in the cloud, but it must meet all requirements set forth by the University Information Security Office and state and federal law.

Additional formats of these solicitation documents are available upon request from

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Stacy Brown
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
Submit 2 copies of the response as defined in the specifications.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • BEPUtilizationPlanV14-1.pdf (161 KB)
  • LetterOfIntentTemplateV14-1.pdf (109 KB)
  • SR111219PositionManagementApplicantTracking.pdf (1 MB)
  • SR111219_StateRequirementsReminder.docx (23 KB)
Other Public Documents
  • SR101019_BEPVendorList.xlsx (39 KB)
Public Opening Documents
  • SR111219_BEP_Report.pdf (105 KB)
  • SR111219_RFP_BidTab.pdf (54 KB)